Office Manager

About the Role
We are seeking an experienced and proactive Office Manager to join our client’s growing family-run business based in Carrigaline, Co. Cork. This is a key position within the organisation, responsible for ensuring the smooth day-to-day running of the office while supporting leadership, staff and operational functions across the business.

Key Responsibilities

• Oversee the daily operations of the office to ensure efficiency and professionalism across all administrative functions
• Implement and maintain office procedures, systems and processes to support business operations
• Coordinate office resources, supplies and equipment, ensuring a well-organised working environment
• Manage relationships with suppliers, service providers and external contractors

• Provide administrative and operational support to senior management
• Coordinate meetings, schedules, travel arrangements and internal communications where required
• Support cross-functional collaboration across departments and act as a central point of contact within the office

• Assist with HR administration including onboarding, employee records, annual leave tracking and policy documentation
• Support recruitment coordination and employee engagement initiatives

• Identify opportunities to improve administrative processes and office efficiency
• Bring structure and organisation to evolving business needs within a growing company environment

Candidate Profile
The ideal candidate will have:

• Strong experience in an Office Manager or similar operational support role within SME and/or corporate environments
• Strong background in office operations, executive support, facilities coordination, HR administration and supplier management
• Proven ability to manage multiple priorities and stakeholders in a fast-paced environment
• Excellent organisational, communication and problem-solving skills
• High level of professionalism, discretion and attention to detail
• Proficiency across Microsoft Office and general office systems
• A self-motivated and hands-on approach with the ability to work independently

Personal Attributes
We are looking for someone who:

• Enjoys being part of a small, family-run organisation where teamwork and relationships matter
• Takes pride in creating a positive and well-organised working environment
• Is adaptable, approachable and willing to support across different areas of the business

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Sales Administrator

Our client is seeking a reliable and detail-oriented Sales Administrator to support the Sales Manager and wider team. This role will suit someone highly organised, confident handling administrative tasks, and particularly strong in Excel.
The successful candidate will play a key role in ensuring the smooth day-to-day running of the sales function by managing data, supporting reporting, and acting as a first point of contact for incoming queries.
 
Key Responsibilities

• Provide day-to-day administrative support to the Sales Manager
• Manage and maintain sales data using Excel, ensuring accuracy and consistency
• Prepare and run regular reports, including sales performance and pipeline updates
• Answer and screen incoming calls, directing queries appropriately
• Coordinate internal communication between sales and other departments
• Maintain and update customer and sales records
• Support the preparation of presentations, documents, and sales materials
• Assist with general office administration duties as required

 
Key Requirements

• Previous experience in an administrative or sales support role
• Strong Excel skills desirable
• Excellent organisational skills and attention to detail
• Strong communication skills, both written and verbal
• Ability to prioritise tasks and manage a varied workload
• Reliable, proactive, and able to work on own initiative
• Comfortable working in a fast-paced environment

At Clark, we stand as more than just a Recruitment Consultancy; we're a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.
Why Choose Clark as your Trusted Recruitment Partner?
Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.

INDCLA

Sales Admnistration Coordinator

In business for almost 60 years, we are proud to partner with our Finglas-based client in seeking an organised and customer-focused Sales & Customer Service Coordinator to join their team. This role involves managing customer orders, coordinating with internal departments, and delivering excellent customer service while supporting sales growth.

Key Responsibilities
Sales & Order Management

• Process customer orders via phone, email, and sales representatives
• Enter and manage orders in ERP systems (Microsoft NAV / MFG Pro)
• Check stock availability and coordinate order fulfilment
• Work closely with purchasing, production, logistics, and warehouse teams
• Prepare quotations and manage customer pricing information
• Support monthly sales and margin targets

Customer Service

• Provide customers with updates on order status and deliveries
• Handle customer enquiries professionally and efficiently
• Manage customer accounts, invoices, PODs, and statements
• Maintain accurate customer records and pricing files

Purchasing & Logistics Support

• Assist with stock management and supplier orders
• Allocate stock and coordinate dispatch and courier collections
• Resolve delivery queries and supplier discrepancies
• Track returnable containers/IBCs

Administration

• Maintain accurate sales and customer documentation
• Prepare reports as required by management
• Manage customs documentation for authorised alcohol-based product sales
• Assist with petty cash administration

Skills & Experience

• Minimum 2 years’ experience in a sales support or customer service role
• Previous ERP system experience essential
• Strong Microsoft Office skills
• Excellent communication and organisational skills
• High attention to detail and ability to multitask
• Ability to work independently and as part of a small team
• Knowledge of paint/products industry an advantage

INDCLA