Head Office & Insurance Administrator
Our client, based in Carlow, is seeking a dedicated Head Office & Insurance Administrator to join their Corporate Services team. The successful candidate will provide vital administrative support to the Corporate Services Officer in the areas of facilities management, insurance, and health & safety, while also assisting the wider Corporate Services Department as needed.
Key Responsibilities:
• Coordinate and organise the day-to-day facility operations and services for Head Office.
• Maintain and update facilities management files, ensuring accurate and consistent recording of services, callouts, and costs.
• Obtain quotations and procure goods and services in line with financial and procurement procedures.
• Support the Head Office Health & Safety Coordinator by administering contractor procedures through the Flex System, organising training, and maintaining records.
• Administer, update, and maintain fleet systems and the National Fleet Database.
• Manage non-legal insurance claims in adherence to best practices and insurance procedures.
• Ensure timely reporting of insurance policy requirements, such as events and travel, to insurance brokers.
• Maintain insurance claim records and files on the Evolve System with strict attention to detail and accuracy.
• Assist with insurance renewals by gathering and consolidating necessary information.
• Act as the point of contact for audio-visual equipment issues and provide related support.
• Provide administrative assistance to the Head of Corporate Services and the broader Corporate Services Department as required.
• Support organisational commitments to the Quality Customer Service Charter and Action Plan.
• Participate actively in business planning, risk management, and performance development processes.
• Adhere to health, safety, and welfare standards and cooperate with management to ensure compliance with legal obligations.
• Undertake additional duties as assigned.
Desired Attributes:
• 2+ years’ administration experience in a similar environment or QQI Level 5 Qualification
• Excellent administration, organisation, time management and oral/written communication skills.
• Proven track record of successfully dealing with competing priorities and deadlines.
• Strong attention to detail, accuracy and ability to check own work.
• Computer literate/proficient in the use of MS Office, Word, Excel, & Outlook
• Analytical and problem-solving skills.
• Strong orientation and commitment to meeting the needs of both internal and external customers.
• Knowledge in Finance / Insurance is desirable but, not essential.
This role requires a proactive, organised, and detail-oriented individual with strong administrative skills and a commitment to delivering exceptional service.
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• Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
• Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
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Ready to Begin? Apply now.
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