Job Category: ADMINISTRATION

Office Administrator – Immediate Start

Overview
We are currently recruiting on behalf of our Clane-based client for an experienced and motivated Office Administrator. This is a temporary position initially, with a strong opportunity to become permanent for the right candidate.
This role is ideal for someone who is reliable, proactive, and ready to hit the ground running in a busy office environment.

Key Responsibilities

• Answering and directing incoming calls and emails in a professional manner
• Processing customer orders efficiently and accurately
• Inputting data and maintaining records using Sage  
• Welcoming and assisting visitors with enquiries
• Handling card payments and general office transactions
• Supporting accounts functions including debtors, creditors, and bank reconciliations
• Coordinating and ensuring smooth flow of orders to field-based staff
• General administrative duties as required to support the team

Key Requirements

• Previous experience in an administrative role
• Strong organisational skills and attention to detail
• Systems-savvy with good IT skills (experience with Sage is an advantage)
• Excellent communication and interpersonal skills
• Ability to work on own initiative and as part of a team
• A proactive, “can-do” attitude with strong common sense
• Reliable, punctual, and efficient

What We’re Looking For
We’re seeking someone who is hands-on, dependable, and willing to “row in” to get the job done. The ideal candidate will be quick to learn, adaptable, and committed to maintaining high standards in a fast-paced environment.
 

Why Choose Clark?

• Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
• Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
• Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.

INDCLA

Temporary Receptionist – Co. Kildare

Are you a polished, professional receptionist with a talent for creating exceptional first impressions? We are currently seeking a highly capable Temporary Receptionist to join a prestigious client based in Co. Kildare for a 3-week assignment covering leave.

As the first point of contact, you will play a key role in ensuring the smooth day-to-day running of the front desk while delivering a seamless and welcoming experience to a high-end clientele.
Key Responsibilities

• Warmly greet and assist all visitors, maintaining a professional and polished front-of-house presence
• Manage incoming calls, transferring efficiently and taking accurate messages
• Coordinate meeting room bookings and ensure rooms are prepared to a high standard
• Handle email correspondence in a timely and professional manner
• Provide general administrative support to the wider team
• Maintain strict confidentiality when handling sensitive information

What We’re Looking For

• Previous experience in a receptionist or front-of-house role, ideally in a corporate or high-end environment
• Exceptional communication and interpersonal skills
• Strong organisational abilities with excellent attention to detail
• A discreet and professional approach when handling confidential matters
• Proficiency in Microsoft Office and general office systems
• A positive, proactive attitude and the ability to multitask in a busy environment

IT Administrator & Executive Assistant

Be the right hand to the CTO. Keep things moving. Make an impact.

We’re looking for a proactive, highly organised administrator who thrives on ownership, structure, and getting things done—without being asked twice. This is a temporary 6-month contract.

You’ll work closely with our client’s Chief Technology Officer, supporting key areas like governance, compliance, risk, and projects while keeping day-to-day operations running smoothly.

What You’ll Do

Executive Support

• Manage the CTO’s diary, priorities & meetings
• Coordinate internal & external meetings
• Handle IT communications & correspondence
• Take clear, actionable meeting minutes
• Support projects & general admin tasks

Governance, Risk & Compliance (GDPR)

• Maintain Records of Processing Activities (ROPA)
• Track GDPR actions & ensure deadlines are met
• Support compliance & audit activities
• Keep visibility on risk & audit items

Change Management

• Own & run the change management process
• Coordinate Change Advisory Board (CAB) approvals
• Track, review & report on change requests
• Ensure governance standards are followed
• Engage stakeholders across business & tech teams

Project Support

• Schedule meetings, workshops & reviews
• Prepare agendas & document outcomes
• Maintain project logs & documentation

What You Bring

• Strong experience in a senior EA or similar role
• Highly organised with the ability to manage multiple priorities
• Confident working independently and taking initiative
• Excellent communication & stakeholder skills
• Advanced Microsoft Office skills
• Detail-focused, discreet & trustworthy
• Adaptable, proactive, and solutions-driven

INDCLA