Part-time Social Media & Administrative Assistant
My client is Ireland’s leading renewable energy representative body. They set out to promote the use of wind energy in Ireland, and they work closely with statutory bodies and State agencies to support the growth of renewable energy and wind in particular.
Together with my client, we are looking for a self-motivated, enthusiastic individual with a keen eye for detail to join the team and play a pivotal role in coordinating their training activities.
Role Overview: Within this position, you will work across marketing, training bookings, data entry, and finance/procurement activities. The role requires an ability to multitask, support the current team and be an advocate of high-quality training, communication, marketing, data input and report generation.
This is a hybrid position, with the office based in Naas, Co. Kildare.
Key Responsibilities:
- Develop and distribute marketing materials for courses via print or online methods – social media marketing will be required so content creation on Canva/Adobe will be required as well as creating newsletters and surveys via HubSpot. Website management (WordPress) will be required.
- Coordinate training bookings and data entry for the courses. Manage the online activity management system, ensuring data accuracy and KPI compliance.
- Communicate regularly with universities, trainers, trainees and member companies in an efficient manner to arrange courses and bookings as well as any queries via email and or phone. Manage a shared inbox, addressing or escalating queries as appropriate.
- Accurately track costs associated with all courses: course fees; venue costs; certification etc. to ensure competitive pricing, best value and match funding targets are achieved.
- Finances: Creating and sending POs and invoices and assisting with budgeting/forecasting for the scheme.
- Assist with procurement preparations and monthly financial reporting. Prepare for audits, compliance visits, and procurement processes.
- Support applications for funding for future training development programs as well as regular PowerPoint updates, document creation.
- Attend nationwide conferences, meetings, and industry events as required. All employees are expected to be flexible and support activities outside their specific role where required.
Essential Skills and Experience:
- Ability to work well on own initiative or in a team, with an ability to target actions and a commitment to see tasks through to completion within agreed deadlines.
- Time management skills with ability to multi-task and prioritise key objectives on a daily basis.
- Strong organisational skills with high attention to detail and the ability to meet deadlines while showcasing flexibility when required.
- Well-developed interpersonal skills with the ability to build relationships and inspire confidence.
- A strong work ethic and willingness to go the extra mile to provide great service, in line with organisational values and their commitment to members.
- Proficiency in MS Office suite.
- A familiarisation with marketing and design tools such as Canva, Adobe Photoshop or others as well as WordPress and HubSpot.
- 3+ years’ experience in administration.
Why Choose Clark?
- Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
- Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
- Personalised Support: We're with you every step of the way to ensure a smooth job search.
Ready to take the next step? Apply now.
INDCLA