Office Administrator

Office Administrator

My Kildare based client is looking for a Commercial/Office Administrator. Reporting to the Commercial Manager you will play a key role in the daily operations of the Commercial Department. You will provide essential administrative support which contributes to the efficient day to day operations of the office and supports the work of management and staff.

Primary Duties and Key Responsibilities:

The person in this role is required to perform a range of duties including, but not limited to:

• Prepare and maintain commercial files and reports for both internal and external sources
• Provide day-to-day administrative support for the Commercial Team
• Act as a focal point of contact for the Commercial Team to receive incoming enquiries and either handle or forward to the Commercial manager
• Export data for third parties
• Set up and maintain customer pricing
• Promotional set up on the system
• Collect and analysis data for Commercial Team
• Take Orders – By telephone and/or email
• Input orders onto system and issue picking list for warehouse
• Manage and process customer invoices.
• Liaise with the credit controller and sales manager
• Greet Visitors in a professional and friendly manner
• Maintain, validate, and update records in the business management systems
• Manage communications by email and phone, responding to inquiries from suppliers, customers, and internal departments
• Collaborate with other departments to ensure smooth operational support
• Build and maintain strong relationships with suppliers, customers, and colleagues
• Assist with other administrative tasks as needed to support departmental goals.

Requirements:
              Essential:

• Advanced Excel, MS Word and Power Point
• Experience in a Commercial Environment desirable

Skills:

• Strong professional communication and organisational skills, both written and verbal
• Attention to detail and accuracy
• Excellent numeracy skills.
• Ability to maintain high level of confidentiality
• Ability to cope with urgency, pressure of work, prioritising and to remain flexible within a rapidly changing environment.

Apply