Clark Temporary are recruiting for an accounts payable officer for our Naas based Client. This is a 6 month contract with an immediate start.
Duties include but are not limited to:
Raising Requisitions and Purchase Orders
? Raising a high volume of requisitions and purchase orders on SAP Finance (Materials Management module) for contracted staff agencies, external patient services & diagnostics, utilities etc. Good understanding of VAT legislation expected.
Goods Receipting
? Goods receipting a high volume of invoices for contracted staff agencies, external patient services & diagnostics, utilities etc.
Invoice Receipting – as per National Financial Regulations “Purchase to Pay”
? Payment to creditors must be made in accordance with the Prompt Payment of Accounts (1997) Act.
? Invoice Receipting on SAP Finance (MIRO) for a high volume of invoices to enable payment to creditors in respect of supplies and services ordered by the hospital’s 5 purchasing groups. (SAP Training manual available)
? Trouble shooting and engaging with purchasing officers in five purchasing groups whether there are Quantity or Price mismatches between PO/GR/IR, including management of disputed invoices.
? Management and trouble-shooting of B2B invoices sent via email to Invoice Capture (an OCR-tool that auto-processes electronic invoices to SAP where there is a 3-way PO/GR/IR match) – the Grade IV will be responsible for working in a software tool (Palette) to resolve invoices that have not auto-processed, and engage with vendors/ purchases to root-cause and resolve any such issues.
? Support and engage with new IFMS project and testing as and when required.
? Manual Payments: Processing of refunds - collate and check paperwork, certify, and forward to for payment. Ensure correct record keeping and retention of records in line with National Financial Regulations.
? Electronic Upload: Data entry to upload template spreadsheets for Pharmacy invoices – attention to detail is critical. Print and sign sheets and forward to finance officer for final sign off. Email templates to Accounts Payable. File all invoices with individual vendor lists attached.
Statements and Vendor Queries
? Monthly statements received from vendors are checked on SAP Financials and any discrepancies / overdue payments brought to the attention of the supervisor.
Filing
? All processed invoices are filed daily into individual vendor folders stored alphabetically.
Competencies/Experience Required:
- Solid Purchasing and Accounts Payable experience
- Intermediate Excel Skills
- Excellent time management skills
- Excellent attention to detail and data entry/transcribing skills.
Please send your Cv or contact Sarah or Rebecca on 045 881888
