Responsibilities in the Role will include:
- Act as a first point of contact within the Global Logistics Operations Centre, managing correspondence and queries in a timely manner and with discretion.
- Provide full administrative support to the Head of G-LOC, managing daily requirements and prioritising tasks to support the smooth and efficient operation of the team.
- Organise events and conferences, managing schedules, travel arrangements, expenses etc.
- Create reports, presentations and other documents as required.
- Manage the department roster - ensuring the shift pattern, approved leave and business travel are accounted for, while managing any unplanned absences to ensure the team is resourced appropriately each day.
- Use initiative to develop more efficient practices and procedures to support the operation of the G-LOC.
- Coordinate the onboarding and induction of new employees.
- Manage training requirements for the team.
- Ensure company policies and procedures are upheld in all activities of the G-LOC and the team.
- Undertake project work as required.
- To ensure the smooth running of the office at all times.
- When required, support delegation of tasks within the team.
- Any other duties commensurate with your skills and experience and as directed by your manager in the development of the role and the G-LOC
- Adaptable, with experience in a similar role in a fast-paced and changing environment.
- Confident using MS Office and navigating the digital workplace with the ability to understand and pick up new systems/processes.
- High level of IT affinity for taking the journey of having a digital workplace incl. setting up the SharePoint pages.
- A self-reliant, proactive, structured and careful way of working.
- Professional, friendly and confident in engaging and collaborating with all roles across the organisation.
- Proven ability to work independently on projects.
- Excellent organisational skills to handle a wide variety of activities and confidential matters with discretion and sound judgment.
- Flexibility in terms of availability and ways of working.
INDCLA
