Payroll & HR Administrator
My client, a reputable organisation based in Kildare, is seeking a skilled Payroll and HR Administrator to join their busy team. This role involves managing weekly payroll for 200+ employees, maintaining the TMS system, and overseeing various HR administrative functions. With support from the HR Manager, you will play a pivotal role in payroll processing, compliance, and employee lifecycle management.
Core Duties:
• Approve weekly hours on the TMS system and export data to payroll software.
• Process weekly payroll for approximately 200 employees, including all revenue reporting.
• Manage payroll functions, including ROS returns, weekly and month-end reconciliations, and addressing payroll queries.
• Maintain holiday records on the TMS system and provide monthly reports to managers.
• Update medical certificates, return-to-work forms, probation reviews, and other employee records on the TMS system, informing management of illness absences.
• Administer benefits such as Bike to Work, health insurance, pensions, and more.
• Audit and update staff details on the TMS system and payroll software regularly.
• Prepare and complete employee forms and letters as required.
• Respond to employee queries via phone and email efficiently.
• Compile weekly payroll figures and payroll journal for the Finance Department.
• Produce weekly overtime analysis reports for department managers.
• Generate weekly hours worked reports, including data on agency staff, for the Finance Department.
• Schedule, coordinate, and deliver training courses, including inductions and refresher sessions.
• Manage new starter and leaver processes, ensuring payroll is updated accordingly.
• Support HR processes such as disciplinaries and grievances, including note-taking and drafting outcome documents.
• Complete CSO forms and ensure timely submissions.
• Collaborate with the Operations Manager and department managers on reporting needs and special projects.
• Oversee HR administration, recruitment, onboarding, and employee lifecycle management.
• Organise and support employee engagement activities to enhance workplace morale.
• Perform other relevant duties as required.
Desired Attributes and Qualifications:
• Must have minimum of 3+ years payroll experience
• Experience of Sage Micropay and a TMS system would be an advantage
• Excellent MS Office skills (Word, Excel)
• Excellent interpersonal and communication skills
• Extremely organised and attention to detail and accuracy
• Works well under pressure, time constraints with payroll
• Hands on active approach to work
• Energetic, committed and self-reliant individual
To discuss this excellent opportunity in more detail contact Niamh Flynn in Clark on 045 881888 or email niamh@clark.ie
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