Office Support Administrator

Job Description:
The Office Support Administrator plays a critical role in ensuring the smooth operation of the office by providing administrative support to various departments and staff members. This position requires excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will be proactive, able to work independently, and possess strong communication skills.

Key Responsibilities:

Administrative Support: Provide general administrative assistance, including answering phones, responding to emails, scheduling appointments, and managing correspondence.
Data Entry & Record Keeping: Maintain accurate and up-to-date records, databases, and filing systems. Ensure all documents are properly filed and accessible as needed.
Office Supplies Management: Monitor and order office supplies as needed. Liaise with suppliers and vendors to ensure timely delivery and cost-effective purchasing.
Meeting Coordination: Schedule, coordinate, and prepare materials for meetings, conferences, and other events. Take and distribute meeting minutes as necessary.
Reception Duties: Greet visitors, clients, and staff in a professional and friendly manner. Manage incoming and outgoing mail and deliveries.
Travel Arrangements: Organise travel accommodations for staff, including booking flights, hotels, and transportation.
IT and Equipment Coordination: Assist with the setup and troubleshooting of office equipment, including computers, printers, and projectors.
Report Preparation: Assist in preparing and editing reports, presentations, and other documents as required.
Policy Compliance: Ensure that office practices are in line with company policies and procedures, including health and safety protocols.
Special Projects: Participate in and support ad-hoc projects or initiatives as directed by management.

Required Skills and Qualifications:

Experience: 2+ years of experience in an office administration or support role.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with office equipment and scheduling software is a plus.
Communication: Excellent verbal and written communication skills.
Organisational Skills: Strong attention to detail, ability to prioritise tasks, and manage time effectively.
Problem-Solving: Ability to handle unforeseen challenges with creativity and resourcefulness.
Team Player: Ability to work well with others and maintain a positive, collaborative work environment.
Adaptability: Ability to handle a fast-paced work environment and adapt to changing priorities.

This is a temporary position with full-time hours Monday to Friday. Apply today for immediate consideration.

At Clark, we stand as more than just a Recruitment Consultancy; we’re a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible.

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