CLARK RECRUITMENT PRIVACY AND DATA PROCESSING POLICY

 

1. Purpose

At Clark Recruitment, we are committed to protecting and respecting your privacy. This Privacy Notice outlines how we collect, process, and share personal data, as well as the legal basis for doing so. We aim to ensure transparency and clarity regarding your personal data rights, in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

 

1.1. Company Information

Clark Recruitment is dedicated to delivering high-quality recruitment solutions, ensuring that candidates are matched with the right opportunities and clients find the best talent. We operate across a range of sectors, providing recruitment services to small and medium enterprises (SMEs), multinationals, and various other industries.

For more details on the services we provide, please visit our website: www.clark.ie.

 

1.2. Relevant Legislation

We process personal data in accordance with the following applicable legislation:

  • General Data Protection Regulation (GDPR)
  • Data Protection Act 2018
  • European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011 (ePrivacy Directive).

 

2. Data Collection

We collect personal data through various methods, including:

  • Data you provide directly (e.g., CVs, contact forms, email communications).
  • Data sourced from social media platforms (e.g., LinkedIn).
  • Data collected via CCTV footage and visitor sign-in at our premises (if applicable).
  • Information gathered via our website (cookies, usage statistics, etc.).

It is important to keep your personal data up to date. If your details change, please inform us to ensure we maintain accurate records.

 

3. Types of Personal Data Collected

We collect the following categories of personal data:

  • Candidates: Full name, address, email, phone number, date of birth, education, employment history, CV, passport details, visa information (if applicable), and bank details (for payroll).
  • Clients: Name, work address, email, phone number.
  • Special categories of data: Health-related data, where necessary for certain positions or legal compliance (e.g., Garda Vetting, HIQA audits).

 

4. Legal Basis for Processing

We rely on the following legal bases for processing personal data:

  1. Legitimate Interest:
    • Candidates: We process your data for job placement and career development purposes, balancing this interest with your data protection rights.
    • Clients: We process personal data for business relationships and communication.
  2. Contractual Necessity:
    • Candidates: We process data to perform recruitment services as your agent, matching you with suitable roles.
    • Clients/Suppliers: We process personal data to fulfil contractual obligations.
  3. Statutory/Legal Obligation:
    • We process personal data to comply with legal obligations related to tax, employment law, and immigration.
  4. Consent:
    • We may rely on your consent to process special category data (e.g., health information). You can withdraw consent at any time.

 

5. How We Use Personal Data

Candidate Data:

We use your personal data to:

  • Match your skills with potential job opportunities.
  • Share your details with prospective employers.
  • Keep you informed about relevant job opportunities and market trends.
Client Data:

We use your personal data to:

  • Contact you about recruitment services.
  • Share candidate information for roles you are recruiting for.
  • Manage business relationships and fulfil contractual obligations.

 

6. Data Security

We are committed to ensuring that your personal data is secure. We have implemented appropriate technical and organisational measures to protect against unauthorised access, loss, or misuse of your personal data.

 

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal requirements:

  • Candidate Data: Retained for 12 months after our last contact, unless you request deletion earlier.
  • Client Data: Retained for the duration of the business relationship, or as required by law.
  • Payroll and Employment Records: Retained for six years plus the current year, in accordance with tax and legal requirements.

 

8. Your Rights

Under GDPR, you have several rights regarding your personal data:

  • Right of Access: You may request a copy of the personal data we hold about you.
  • Right to Rectification: You can ask us to correct any inaccurate or incomplete data.
  • Right to Erasure: You can request that we delete your data, subject to legal retention requirements.
  • Right to Restrict Processing: You can ask us to limit how we process your data.
  • Right to Data Portability: You can request that your data be transferred to another organisation.
  • Right to Object: You can object to certain types of processing, including direct marketing.
  • Right to Withdraw Consent: You may withdraw your consent where consent is the legal basis for processing your data.

To exercise these rights, please contact our Data Protection Officer, Stephen Farrell O’Callaghan, at stephen@clark.ie.

 

9. Cookies and Website Usage

We use cookies and similar tracking technologies to monitor activity on our website and enhance user experience. Cookies may collect information such as your IP address, browser type, and usage patterns. You can adjust your browser settings to refuse cookies, although some website features may not function properly as a result.

 

10. International Transfers of Data

Where personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your personal data.

 

11. Queries and Complaints

If you have any concerns regarding the processing of your personal data or wish to submit a complaint, please contact Stephen Farrell O’Callaghan at stephen@clark.ie.

Alternatively, you can submit a complaint to the Data Protection Commission:

Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
Telephone: +353 57 8684800
Email: info@dataprotection.ie

 

12. Changes to This Policy

This Privacy Notice may be updated periodically. Any changes will be posted on our website, and we encourage you to review this policy regularly to stay informed about how we protect your data.