Job Category: HR

HR Generalist / Officer

My Kildare-based client is seeking an experienced HR Officer to join their organisation and support the day-to-day HR function. This is a varied role covering a broad range of HR activities across the employee lifecycle. You will support recruitment, onboarding, training and development, performance management and employee relations. The role will also involve maintaining HR policies, procedures and employee records. You will work closely with managers and employees, providing practical HR support and guidance when required. The successful candidate will be organised, approachable and comfortable working in a busy operational environment. This is an excellent opportunity for an experienced HR professional looking to join a well-established organisation and make a positive contribution to its people function.

Key Duties and Responsibilities:  

• Assist and advise management & staff on company policy queries and employee relations issues, complying with legislation and ensuring consistency across the organisation;
• Do all General operative recruitment start to finish.
• Complete all administration tasks in a timely fashion.
• Lead bi – weekly meetings with production managers
• Manage grievance & disciplinary investigations as required;
• Working closely with hiring managers, manage recruitment processes end to end, from advertising posts through shortlisting of candidates, interviews, selection and job offers for all departments
• Deliver new employee inductions & ensure that we are compliant from a training aspect.
• Liaise with payroll as required on any staff pay items linked to recruitment, internal promotions, leavers etc.;
• Maintenance of the HR system (entering absence information, new hires, leavers, payroll changes, coding etc.);
• Extraction and analysis of data from the HR system as required, e.g. payroll reports, attendance reports, trend and KPI reports etc.;
• Represent HR at interdepartmental meetings and meetings with external third parties as required;
• General administration duties relating to the HR function; raising PO’s, doing bike to work cheques, drafting work confirmation letters.
• Produce accurate and professional correspondence, policy documents etc. as required;
• Ensure HR administration and systems are maintained up to date in a timely and accurate manner; 
• In conjunction with the existing HR team review existing systems, to suggest and implement improvements;
• Timely and accurate administration of all HR functions, including written correspondence, record keeping, filing etc.;
• Undertake projects relating to a range of HR disciplines as assigned by the HR Manager.
• Guide managers on issues related to employees.
• Manage all weekly & monthly reporting including monitoring all permit renewals & expiries.

Desired Attributes and Experience:

• Minimum of 3 years’ experience working in HR is essential. 
• Knowledge and experience in a fast paced and varied HR role requiring the person to take charge of many issues as they occur
• Confident and conscientious with an ability to effectively communicate & present to all levels in an organisation.
• Ability to successfully learn, apply new skills and drive effectiveness within HR.
• Excellent knowledge of employment legislation
• Have the ability to adapt to a generalised HR role dealing with all elements of the department such as Recruitment, L&D, Employee relations & Employee wellness.

• Ability and experience in conflict management
• Excellent organisational agility to include strong time management skills and the ability to take action and manage a high volume of workload.
• Process management skills, applying HR practices in a consistent manner
• Ability to work in a fast-paced environment with changing priorities on a daily basis
• Strong IT skills Outlook, Word, Excel, Powerpoint, HR IT Systems

Why Choose Clark as your Trusted Recruitment Partner?

• Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
• Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
• Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.
INDCLA

HR Co-Ordinator

Clark Recruitment is working with a well-established organisation to recruit an HR Coordinator for its Dublin office. Reporting to senior management, you will give practical, hands-on HR support across the whole employee lifecycle. Acting as a point of contact for employees and managers, you will make sure HR processes run smoothly and comply with Irish employment law and company policy. The role covers recruitment, onboarding, employee records, HR reporting, payroll and benefits support, and employee relations.

Key responsibilities:

HR administration

• Keep employee records, HR databases and personnel files accurate and up to date
• Prepare contracts, offer letters, probation and salary review letters, and other HR correspondence using standard templates
• Make sure HR records meet GDPR and data protection requirements
• Manage electronic and paper HR filing systems
• Coordinate onboarding, transfers, promotions and leavers

Recruitment and onboarding

• Support recruitment campaigns: post vacancies, liaise with agencies and schedule interviews
• Manage candidate communications and recruitment admin
• Carry out pre-employment checks, references and right-to-work checks
• Work with hiring managers on onboarding and induction
• Make sure new starter paperwork is complete and accurate

Employee relations, payroll and benefits

• Give first-line HR guidance to employees and managers, with support from senior HR and external advisors
• Assist with disciplinary, grievance, absence and performance management processes, and take notes at meetings
• Support employee engagement initiatives
• Work with Finance and the external payroll provider to prepare and submit payroll information on time
• Administer employee benefit schemes such as bike-to-work
• Answer employee queries about pay, benefits and leave

HR systems, reporting and L&D

• Maintain the HRIS and keep its data accurate
• Produce regular HR and statutory reports
• Support HR projects, audits and compliance reviews
• Coordinate training programmes, keep training records and track mandatory training

Compliance

• Monitor HR practices for compliance with Irish employment law, including Working Time, Equality, Health & Safety and Data Protection
• Help prepare for audits and regulatory inspections

About you

• A qualification in HR, Business Administration or a related field
• CIPD Level 5 (or working towards it) is desirable
• 1–3 years' experience as an HR Administrator, HR Coordinator or in a similar role
• Experience coordinating recruitment and onboarding
• Good knowledge of Irish employment law and GDPR
• Familiarity with payroll and benefits administration
• Experience with an HRIS and strong Microsoft Office skills (Excel, Word, Outlook)
• Excellent attention to detail, organisation and multitasking
• Strong communication and interpersonal skills, with fluent English
• High level of discretion and confidentiality
• Professional, approachable, proactive and team-oriented

Why Choose Clark as your Trusted Recruitment Partner?

• Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
• Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
• Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.
INDCLA