Job Category: ADMINISTRATION

Sales Administrator – Food Industry

Our Naas-based client is seeking a proactive and detail-oriented individual to provide administrative support to the sales team, ensuring efficient and timely execution of all administrative functions. This role also involves championing the CRM system (HubSpot) in collaboration with the Commercial Manager to help drive the achievement of the company’s Sales Plan and growth objectives. 

Responsibilities associated with this role include, but are not limited to:

• Timely and accurate production of sales information, reports, and presentations as outlined or directed
• Sales CRM (HubSpot) Champion – Collaborate with marketing to ensure that the needs of the Sales team are met with the evolution of HubSpot. HubSpot governance with Sales team
• Completing & supporting with key sales related paperwork. Sample requests, Accurate Gate 0’s as directed by sales team
• Populating customer sales forecasts into the guidance files & chasing customers for these where directed
• Supply indicative costs to the sales team, worked through the most up to date Quik-Calc. Populating into the indicative pricing tracker when confirmed by sales team to customer
• Working closely with all areas of the business to proactively make suggestions to develop best in class reporting internally & externally with accurate information
• Processing new accounts forms/amendments to customer details where required & directed
• PSIR generation & credit check management for all new customers where required
• Regular validation of data on the system supporting sales in ensuring data accuracy
• Support with the data generation from Power Bi for Quarterly/Biannual reviews for Tier 1 & selected Tier 2 customers for BDM’s to present to agreed customers
• Review Guidance and feedback noticeable difference to BDMs on a bi-weekly basis. Ensuring improved accuracy from the Sales team – Target 95%
• Publish SLT Monthly Sales Dashboard for the HOS Quarterly
• Assist in creating and maintaining Sales SOPs as directed and supported by management, ensuring alignment to the needs of the sales team
• Maintain the sales team annual leave calendar in SharePoint to provide visibility on upcoming leave requests & cover
• Assist in the organisation and planning of key promotional events
• Feet on the ground at site to support with the remote sales team with enquiries into other departments where instructed
• Support and cover where appropriate when Sales team are traveling
• Any other duties as may be assigned from time to time by the Head of Sales or Commercial Manager in ensuring that all administrative activity is captured accurately and in full

Skills / Qualifications/ Experience:

• Experience of working in a sales office, preferably in an FMCG or B2B company for approx.. three years
• Experience with Power Bi
• Self-Motivated with the ability to work under pressure and to deadlines
• Ability to work on own initiative and also as part of the sales team
• Confident, articulate with a keen focus on customer service
• Highly organised and flexible
• Excellent attention to detail, with excellent communication skills both verbal and written
• Computer literate with strong skills in MS Excel. Quick at learning new systems and making proactive suggestions to improve systems to streamline working/reporting

Proven numerical ability and an understanding of pricing and margins
Why Choose Clark?

• Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
• Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
• Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.
INDCLA 

Logistics & Administration Coordinator

Overview:
Our client, a well-established and busy organisation based in Naas, is seeking a proactive and adaptable Logistics & Administration Coordinator to join their collaborative team. This is a varied and fast-paced role that requires strong organisational skills, excellent attention to detail, and a flexible attitude—especially around Friday evening scheduling to ensure timely weekend shipments.

Key Responsibilities:

• Coordinate and manage logistics for daily inbound and outbound shipments.
• Prepare and complete documentation for dispatch and customs clearance.
• Liaise with transport providers to schedule and monitor deliveries.
• Support shipping department with invoicing and administrative tasks.
• Maintain production and stock records, ensuring accuracy in data entry and distribution.
• Handle general administration including typing letters, sending emails, and managing correspondence.
• Share reception duties, including answering and directing incoming calls.
• Provide high-quality administrative support across departments as required.

Requirements:

• Previous administration experience, ideally within logistics is desirable but not necessary.
• Excellent verbal and written communication skills.
• Strong attention to detail with the ability to multitask in a dynamic environment.
• Professional, friendly, and team-oriented approach.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Flexibility to work overtime when / if the occasion arises
• Adaptable with a can-do attitude and willingness to support colleagues as needed.

This is an excellent opportunity for someone who thrives in a busy, team-based environment and enjoys the challenge of a varied role. If you have strong administrative skills and a flexible approach to work, we would love to hear from you.

Why Choose Clark?

• Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
• Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
• Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.
INDCLA 
 

Health Service Executive Advisor

The purpose of this post is to effectively support the work of the Chief Executive Officer in all matters pertaining to the organisation. This job description outlines the roles and responsibilities as currently envisaged, which may evolve over time in response to changing circumstances or developments within the national disability sector programme.
Duties & Responsibilities
• The principal duties and responsibilities may include but are not limited to the following:
• To support effective management of the interface with the Chief Executive Officer and local managers with a view to facilitating good communication and understanding across service areas.
• Maintains department schedule by maintaining calendars for department personnel, arranging meetings, conferences, teleconferences, and travel.
• To support the management of the interface between the National Governance Office and the Senior Management Team and to provide a high level of administrative support as required.
• To support, facilitate, monitor and interrogate KPI’s across service areas.
• To support the administrative function of, and attend and actively participate in Senior Management Team meetings.
• To help establish and maintain links with relevant stakeholders to support service delivery.
• To support the completion of required documentation in relation to Service Level Arrangements with the HSE as required.
• To support the Head of Services in their lead role across the service area and nationally, including the delivery of strategic objectives as required.
• Promote and participate in the implementation of any change management programme as appropriate.
• To ensure contact lists (mailing and phone), databases, and filing systems are kept up to date.
• Management of capital and minor projects and maintenance/facilities contracts of National Office premises in consultation with the CEO.
• Provide support in relation to ICT, Procurement, and Capital Developments as required.
• Undertake projects as delegated by the CEO.
• Provide support to the Chair and secretariat support in relation to CRA/CRO submissions, Board Papers, and Board Meetings as required.
• Act as liaison and minute taker for the Family Advisory Forum.
• Event management as required.
• Where appropriate, establish and maintain records of attendance, statistical information, annual returns, and any other information as may be requested.
• To search for relevant information and provide support/documentation in relation to WRC cases, PIAB cases, etc.

Why Choose Clark?

• Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
• Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
• Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.
INDCLA