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Job Category: ADMINISTRATION

Executive Assistant

Executive Assistant to CEO
Role Overview
This is a high-impact Executive Assistant role supporting a dynamic and commercially driven Chief Executive Officer within a fast-paced organisation. The successful candidate will operate as a trusted business partner to the CEO, enabling effective decision-making, prioritisation, and execution across the business. This role requires strong commercial awareness, sound judgement, and the ability to operate at pace in a constantly evolving environment.

Key Responsibilities

  • Provide comprehensive, high-level support to the CEO, including complex diary management, scheduling, travel coordination, and meeting preparation.
  • Act as a key liaison between the CEO and senior stakeholders, ensuring clear communication and efficient follow-through on actions.
  • Prepare, review, and manage reports, presentations, briefing materials, and correspondence to a high standard.
  • Support the coordination of board and senior leadership meetings, including preparation of board packs and liaison with attendees.
  • Manage confidential and commercially sensitive information with discretion and professionalism.
  • Assist with tracking actions, deadlines, and priorities to ensure momentum is maintained across key initiatives.
  • Oversee administrative processes for the CEO, including expenses, documentation, and information management.
  • Provide support on strategic projects, initiatives, and business priorities as required.

Skills & Experience

  • Demonstrated experience supporting a CEO or senior executive in a commercially focused, fast-paced environment.
  • Strong organisational and prioritisation skills, with the ability to manage multiple competing demands.
  • High level of commercial awareness and business acumen.
  • Excellent written and verbal communication skills.
  • Confident, proactive, and solutions-oriented, with the ability to anticipate needs and add value.
  • High level of discretion, integrity, and professionalism.
  • IT literate including advanced proficiency in Microsoft Office and related tools.
Why Choose Clark as your Trusted Recruitment Partner?

  • Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
  • Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
  • Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.
INDCLA

Transport Administrator

We are seeking a motivated and detail-oriented individual to join our busy operations team in Kill, Co. Kildare. In this role, you will play an essential part in supporting our delivery reporting and administrative processes, ensuring that daily operations run efficiently and accurately. This position offers a great opportunity to develop your skills in logistics and office administration, with full training and ongoing support provided. If you have strong organisational skills, enjoy problem-solving, and take pride in maintaining accuracy and structure, we’d love to hear from you.

Key Responsibilities:

  • Upload and process daily delivery report sheets from drivers.
  • Cross-check scanned delivery documents against daily reports to ensure accuracy and completeness.
  • Identify and resolve any inconsistencies or missing information.
  • Liaise with drivers and other departments to clarify queries in a timely manner.
  • Maintain accurate digital and paper filing systems.
  • Support the wider operations and administration team with general office duties as required.
  • Contribute to continuous improvement of administrative processes.

Key Skills & Attributes:

  • Strong attention to detail and accuracy.
  • Excellent organisational and administrative skills.
  • Good communication and problem-solving abilities.
  • Comfortable working independently and as part of a team.
  • Proficient in Microsoft Office (particularly Excel and Outlook).
  • Positive attitude, willingness to learn, and a proactive approach.

Requirements:

  • Previous experience in an administrative or data-processing role is desirable but not essential.
  • Full training will be provided.
  • An interest in transport, logistics, or operations would be an advantage.

What’s on Offer:

  • Full training and ongoing support.
  • Opportunity to grow and progress within the company.
  • Friendly, supportive working environment.

Why Choose Clark?

  • Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
  • Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
  • Personalised Support: We're with you every step of the way to ensure a smooth job search.
  • Ready to take the next step? Apply now.
    INDCLA 

Data Administrator – Global Shared Services – Maternity Contract

About the Company
Our client is a family-run business and a global leader in measurement instrumentation, services, and solutions for industrial process engineering.
They employ 16,000+ people worldwide and put a strong focus on employee experience. Their culture is built around the values of Commitment, Excellence, Sustainability, and Friendliness, which guide how they work with customers and with each other.

About the Role – HR Shared Service Centre
The HR Shared Service Centre (SSC) supports HR master data for 63 legal entities and provides learning administration support to employees across 81 entities within the global group.
This role offers the chance to work in a fast-paced, growing HR environment and play an important part in the ongoing success of the HR Shared Service Centre.

Key Responsibilities
In this role, you will:

  • Manage HR administrative processes in line with company policies and procedures
    (e.g. employee hires in the HR system, workflow management, organisational changes)

  • Act as the first point of contact for employees, managers, and HR teams regarding HR data queries
  • Maintain and update employee master data accurately
  • Support HR system administration across current and future system modules
  • Resolve HR-related queries that require specialist HR knowledge
  • Escalate complex issues to expert teams when needed
  • Support HR projects, including new HR system implementations
  • Carry out other reasonable duties in line with your skills and experience

Skills & Experience Required
We are looking for someone who has:

  • Strong IT skills, ideally with experience using HRIS systems and employee master data
  • Excellent organisation skills and a consultative approach
  • Clear and effective communication skills
  • Strong analytical skills and attention to detail
  • A high level of accuracy when working with data
  • Fluent English (written and spoken)
  • A proactive, enthusiastic, and self-motivated attitude
  • Confidence working as part of a team-based environment
  • A desire for continuous learning and knowledge development
  • Strong networking skills and a customer-focused mindset

Why Choose Clark?

  • Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
  • Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
  • Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.

INDCLA

Accounts Payable Administrator

About the Role
We are currently seeking a reliable and detail-oriented Administrative Support professional to join our client’s Accounts Payable (AP) team in Co. Kildare. This is an excellent opportunity for someone with strong administrative skills who is interested in developing experience within a finance function. Some previous experience in accounts is required.
Key Responsibilities

  • Providing day-to-day administrative support to the Accounts Payable team
  • Accurately processing and filing invoices and supporting documentation
  • Data entry and maintaining supplier and invoice records
  • Assisting with invoice queries and liaising with internal departments and suppliers
  • Supporting payment runs and reconciliation tasks
  • Ensuring records are kept up to date and in line with company procedures
  • General office administration duties as required

About You

  • Previous experience in an administrative or office support role
  • Strong attention to detail and good organisational skills
  • Comfortable working with numbers and data
  • Good communication skills, both written and verbal
  • Proficient in Microsoft Office (particularly Excel and Outlook)
  • A positive attitude and willingness to learn
  • Ability to work well as part of a team and manage routine tasks efficiently

Why Choose Clark?

  • Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
  • Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
  • Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.

INDCLA

Administrative Officer – 6 month contract

Administrative Support Officer

Employment Type
Part-Time | Hybrid | Flexible Working Hours

Reporting To
Chief Executive Officer

Key Relationships
Chief Executive Officer, internal teams, Board, external stakeholders and partners

Organisation Overview

The organisation is a professional, stakeholder-led body supporting enterprise and economic development through collaboration, advocacy, events, and business supports. It works closely with partners and stakeholders to encourage engagement, growth, and regional development.

Purpose of the Role

The Administrative Support Officer will provide high-quality administrative, coordination, and organisational support to the CEO and internal teams. This is a trusted and varied role that ensures the effective day-to-day operation of the organisation and enables senior leadership to focus on strategic priorities.

This part-time role offers a hybrid and flexible working model and is well suited to an experienced administrator who can work with autonomy, discretion, and professionalism.

Key Responsibilities

CEO & Executive Support

  • Provide day-to-day administrative support to the CEO, including diary management, scheduling, and meeting coordination

  • Prepare agendas, meeting packs, presentations, and briefing materials

  • Draft correspondence, emails, and documentation on behalf of the CEO

  • Support Board and committee meetings, including minute-taking, action tracking, and follow-up

Stakeholder & Client Support

  • Act as a key point of contact, responding to enquiries in a professional and timely manner

  • Support contact administration, onboarding processes, renewals, and database maintenance

  • Assist with communications, newsletters, and event-related correspondence

  • Maintain accurate and up-to-date contact records

Office Administration & Coordination

  • Manage general office administration, filing, document control, and record keeping

  • Coordinate office supplies, facilities, and service providers

  • Support basic financial administration such as invoicing, purchase orders, and expense tracking (as required)

  • Ensure efficient, compliant, and well-organised office operations

Events & Meetings Support

  • Provide administrative support for events, briefings, and networking sessions

  • Assist with registrations, attendee lists, venue coordination, and post-event follow-up

  • Prepare event materials, sign-in sheets, and feedback documentation

Communication, Governance & Compliance

  • Maintain clear and effective communication between the CEO, internal teams, Board, and external stakeholders

  • Handle sensitive and confidential information with discretion and professionalism

  • Operate in line with GDPR, data protection, and organisational governance requirements

Working Arrangements

  • Part-time role, typically 20–25 hours per week (flexible by agreement)

  • Hybrid working model, combining remote work with on-site presence for meetings and events

  • Flexibility required around Board meetings, events, and peak activity periods

Skills, Experience & Competencies

Essential

  • Proven experience in an administrative, office support, or executive support role

  • Strong organisational and time-management skills with the ability to manage competing priorities

  • Excellent written and verbal communication skills

  • High level of discretion and professionalism

  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

  • Ability to work independently using initiative and sound judgement

Desirable

  • Experience supporting senior leadership, Boards, or committees

  • Experience in a professional services, public, or non-profit environment

  • Familiarity with CRM systems or contact databases and online event platforms

  • Strong digital capability and adaptability to new systems

Key Behaviours

  • Professional, reliable, and approachable

  • Highly organised with strong attention to detail

  • Service-focused with a proactive mindset

  • Flexible and adaptable in a varied role

  • Trustworthy and confident working with senior stakeholders

    INDCLA

Telesales & Office Administration Support – (FMCG) / Drinks Industry

This role is responsible for the accurate and timely receipt of orders, issuing of picking lists, and providing customer support and office administration. It contributes to the smooth day-to-day running of the office and supports management and staff.

Key Responsibilities

  • Take Orders via telephone, email, Procure Wizard, or other customer platforms.

  • Process Orders and accurately input sales into the system.

  • Daily Invoicing and route settlement.

  • Customer Accounts: Set up new accounts, update pricing, and manage changes on internal and external platforms.

  • Product Knowledge: Stay updated on all products and communicate new offerings to customers.

  • Customer Support: Answer product and account queries promptly.

  • Credit Control: Support credit processes and manage customer direct debits.

  • Cash Office: Handle daily cash reconciliation and lodgements.

  • Reporting: Assist the Office and Commercial Manager with reports.

  • Database Maintenance: Keep customer information accurate and current.

  • Filing & Archiving: Manage confidential documentation securely.

Other duties may be assigned as required.

Requirements

  • Experience in Fast Moving Goods (FMCG) and/or the Drinks Industry.

  • Strong persuasion and listening skills.

  • Excellent telephone manner and ability to build rapport.

  • Proficient in computer systems and CRM software.

  • Able to work independently, prioritize, and stay organized.

  • Flexible, persistent, and customer-focused.

  • Excellent written and verbal communication.

  • High level of confidentiality and professionalism.

  • Can handle pressure and urgency in a changing environment.

Hours of Work

  • Monday: 8:00am – 5:00pm

  • Tuesday – Friday: 8:30am – 5:00pm

  • Bank Holidays: Must work at least 2 bank holidays per year

     

  • Why Choose Clark?

  • Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
  • Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
  • Personalised Support: We're with you every step of the way to ensure a smooth job search.
  • Ready to take the next step? Apply now.
    INDCLA