Job Category: ADMINISTRATION

Buying Support Administrator

A leading Irish DIY and building materials buying group, supporting a nationwide network of independently owned stores. It empowers local, often family-run businesses with expertise in purchasing, sales, marketing, and supply chain—helping them deliver strong value to their communities. In the age of retail chains, including many of international origin, our client understands that customers still value quality products, expert advice, and exceptional service, with all this delivered at a competitive price.

Overview 
Reporting to the Buying director the role will always be carried out in accordance with the company processes and standards. All Buyer Administrators works with and supports the Finance team, Sales team and Operations team.
The role is based in Naas and visits to members / suppliers will be required but only in agreement with Buying Director / COO on a case-by-case basis.
Candidate must be organised, self-driven and proficient in Excel.

This is a role that if the right person were interested could lead onto other developments within the business.

Job Role

• Agree tasks and objectives with Department heads / Buying director.
• Deal sheet updates.
• EBIZ updates 
• Monthly supplier figures
• Supplier Quarterly key category comparison
• Portal communication
• Monthly reports 
• Portal updates
• New Supplier account forms
• Warehouse product codes
• Member orders – Seasonal
• Supplier orders – Seasonal
• Supplier PIM information
• Container costings – Seasonal
• Suppliers follow ups – Seasonal.
• Member packs – Seasonal
• Container tracking & Updates 

You will have:

• Strong organisational skills with the ability to manage multiple administrative tasks and deadlines
• Self-driven and able to work independently with minimal supervision
• Proficiency in Microsoft Excel (data handling, reporting, and analysis)
• Strong attention to detail, particularly when handling supplier and financial data
• Ability to communicate and coordinate effectively with internal teams (Finance, Sales, Operations)
• Ability to follow structured company processes and standards consistently
• Ability to prioritise tasks and manage workload fluctuations
• Experience or comfort working with systems/portals and data entry
• Team-oriented mindset with the ability to support cross-functional departments
• Adaptability and willingness to grow within the business (career development potential)

INDCLA

Sales Support Administrator

Portlaoise | Full-Time | Permanent

Overview
We are looking for an organised and detail-focused Sales Support Administrator to join our team.
This role is mainly administrative, supporting the sales process from order entry through to delivery and after-sales care, with some light phone-based sales activity.

What You’ll Do
Order Processing

• Input and process customer orders accurately
• Check pricing, details, and requirements
• Track orders from start to completion
• Ensure all orders are delivered on time and as requested

Sales Support

• Assist the sales team with admin tasks
• Handle customer queries via phone and email
• Follow up on orders and customer enquiries
• Support quotes and sales documentation

Customer Care

• Keep customers updated on their orders
• Manage any issues or delays professionally
• Handle after-sales queries
• Ensure a high level of customer satisfaction

Coordination

• Work closely with internal teams (warehouse, logistics, finance, etc.)
• Monitor progress and resolve any issues quickly
• Ensure smooth delivery of all orders

General Admin

• Maintain accurate records and systems
• Assist with reporting and data entry
• Support ongoing improvements in processes

What We’re Looking For

• Experience in admin or sales support
• Strong attention to detail
• Good organisational and multitasking skills
• Confident communication (phone & email)
• Proficient in Microsoft Office and systems/CRM
• Proactive and problem-solving mindset

What You’ll Bring

• A customer-focused attitude
• Team-oriented approach
• Reliability and flexibility
• Strong work ethic

What We Offer

• Competitive salary (DOE)
• Stable, full-time permanent role
• Supportive team environment
• Opportunities to grow and develop

Why Choose Clark?

• Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
• Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
• Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.

INDCLA

Receptionist / Administrator

Job Title: Receptionist / Administrator
Location: Naas
Employment Type: Full-Time, Permanent

About the Role:
Our client is seeking a reliable and proactive Receptionist/Administrator to support the company owner and contribute to the smooth running of the office. This role is perfect for someone with strong organisational skills, a professional attitude, and experience in administrative tasks.

Key Responsibilities:

• Welcome and greet clients in a professional and friendly manner.
• Assist with form completion and manage client documentation.
• Scan, file, and shred documents as required.
• Follow up on outstanding documents to ensure client files are complete.
• Provide general administrative support to the company owner.
• Maintain office organisation and assist with ad hoc tasks as needed.

Requirements:

• Proven experience using MS Word, Excel, and Outlook.
• Strong initiative, sound judgement, and the ability to work independently.
• Excellent communication and interpersonal skills.
• Professional and welcoming demeanor.

Benefits:

• Full-time permanent role (Monday to Friday, 9:00 am – 5:00 pm, with a 30-minute lunch break).
• Free on-site parking.
• Opportunity for professional development and progression within the organisation.

If you are organised, proactive, and enjoy working in a client-focused environment, we would love to hear from you!

INDCLA

Business & Administration Support Executive

Location: Naas, Co. Kildare (On-site)
Job Type: Permanent (Part-time or Full-time options available)
Salary: Competitive + benefits and perks

About the Company
Our client is a proudly indigenous, homegrown success story, built on a strong foundation of people, integrity, and long-term relationship building. With continued growth and momentum, they are now seeking a dynamic and proactive Business & Operations Support Executive to join their team in Naas.
This is a genuinely exciting opportunity to become part of a company where your contribution will be visible and valued. The successful candidate will have the opportunity to grow and evolve alongside the business, taking on increasing responsibility over time.

Role Overview
This is a diverse and integral role at the core of the business, with a strong focus on procurement, tendering, and operational support. You will play a key role in the coordination and submission of high-quality tenders, while also contributing to broader operational and administrative functions.

Key Responsibilities
Procurement & Tendering

• Manage public procurement processes via eTenders and related platforms
• Coordinate the preparation and submission of public and private tenders
• Compile and manage Suitability Assessment Questionnaires (SAQs)
• Maintain and update staff CVs for inclusion in tender submissions
• Prepare and manage Project Data Sheets for tender purposes
• Assist with the development of high-quality, tailored tender submissions on a project-by-project basis
• Maintain and organise standard tender documentation, including:
  • Insurances
  • Bank letters
  • Financial records
  • Quality Assurance procedures
  • Health & Safety documentation
• Ensure all submissions are accurate, compliant, and delivered within deadlines

Business & Operational Support

• Manage and update project materials for use across internal systems, website, and LinkedIn
• Support internal quality control processes and quality management systems
• Assist with technical recruitment coordination and onboarding support
• Coordinate internal training and development activities
• Support client relationship management, including organising and assisting with external events and functions
• Contribute to continuous improvement of internal systems and processes
• Provide general administrative and operational support across the business

Key Requirements

• Experience in a similar business support, senior administration, or tendering role (desirable)
• Excellent organisational skills with strong attention to detail
• Strong written communication skills, particularly for document preparation
• Ability to manage multiple deadlines and priorities
• Proactive, adaptable, and solutions-oriented mindset
• Strong interpersonal skills and ability to work collaboratively
• Proficiency in Microsoft Office and general business systems

Apply now to take the next step in your career.

INDCLA