Job Category: ADMINISTRATION

Data & Reporting Administrator

My Kildare based client is looking for a Commercial/Office Administrator. Reporting to the Commercial Manager you will play a key role in the daily operations of the Commercial Department. You will provide essential administrative support which contributes to the efficient day to day operations of the office and supports the work of management and staff.



Primary Duties and Key Responsibilities:



The person in this role is required to perform a range of duties including, but not limited to:

• Prepare and maintain commercial files and reports for both internal and external sources
• Provide day-to-day administrative support for the Commercial Team
• Act as a focal point of contact for the Commercial Team to receive incoming enquiries and either handle or forward to the Commercial manager
• Export data for third parties
• Set up and maintain customer pricing
• Promotional set up on the system
• Collect and analysis data for Commercial Team
• Take Orders – By telephone and/or email
• Input orders onto system and issue picking list for warehouse
• Manage and process customer invoices.
• Liaise with the credit controller and sales manager
• Greet Visitors in a professional and friendly manner
• Maintain, validate, and update records in the business management systems
• Manage communications by email and phone, responding to inquiries from suppliers, customers, and internal departments
• Collaborate with other departments to ensure smooth operational support
• Build and maintain strong relationships with suppliers, customers, and colleagues
• Assist with other administrative tasks as needed to support departmental goals.

Requirements:

              Essential:

• Advanced Excel, MS Word and Power Point
• Experience in a Commercial Environment desirable

Skills:

• Strong professional communication and organisational skills, both written and verbal
• Attention to detail and accuracy
• Excellent numeracy skills.
• Ability to maintain high level of confidentiality
• Ability to cope with urgency, pressure of work, prioritising and to remain flexible within a rapidly changing environment.

Office Administrator/ Receptionist

Our client is seeking a Receptionist to be the first point of contact for the organisation. This is an exciting opportunity to join a fast-paced environment and take on a varied role that combines traditional receptionist duties with administrative support, basic accounting, and social media management.
Key Responsibilities:

• Act as the first point of contact for visitors, phone calls, and emails, ensuring a professional and welcoming approach.
• Manage daily administrative tasks, including scheduling appointments, managing calendars, and maintaining records.
• Perform basic accounting tasks, such as processing invoices, monitoring petty cash, and updating financial records.
• Oversee social media platforms, creating and posting engaging content to enhance the organisation's online presence.
• Support various departments by preparing documents, reports, and presentations as needed.
• Ensure the reception area and meeting spaces are maintained to a professional standard.

Key Requirements:

• Previous experience in a receptionist or administrative role, ideally in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to provide excellent customer service.
• Basic knowledge of accounting principles and experience with bookkeeping tasks.
• Familiarity with social media platforms and content creation tools.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Highly organised, with the ability to multitask and manage time effectively.
• Flexibility to adapt to occasional changes in working hours or additional responsibilities.

Benefits:

• Competitive salary.
• 25 days annual leave.
• A varied role offering exposure to multiple aspects of the organisation.
• Opportunities to grow and develop professionally in a supportive team environment.

Data Administrator

We are currently seeking a highly motivated and detail-oriented Data Administrator to join our team. The successful candidate will play a key part within our organisation in implementing and administrating our Product Information Management solution along with collecting, processing, and analysing data to provide valuable insights and support decision-making processes within the organization.
Responsibilities:

• Support & facilitate the integration of data from multiple sources into the new system.
• Collect, clean, and preprocess raw data from various sources.
• Apply attention to detail to facilitate the data transfer relating to products through analysis.
• Ensure the data input and documentation output quality achieves the required high standard.
• Collaborate with other teams to gather relevant data and ensure timely data acquisition.
• Operational Effectiveness – delivery of consistent performance in delivering required levels of output whilst maintaining adherence to the project’s procedures.
• Analysing, evaluating, and completing work/tasks according to specified guidelines.
• Liaise with suppliers and manage to source their product data from them and convert that data into the format required to input it into our system.

Required Skills and Experience:

• 2+ years experience in an administration role.
• Experience in Data Entry: 1 year (Preferred).
• Extensive knowledge of Excel.  You should be experienced and comfortable in creating formulas and being able to identify where data processes can be improved.
• Previous experience on a data migration project is an advantage.
• Previous experience working with SAP B1 is an advantage.
• Excellent attention to detail & good communication skills
• Strong organisational and time management skills
• Strong analytical skills and an aptitude for system & policy analysis
• Ability and confidence to make job-related decisions within structured guidelines.