ADMINISTRATION Archives | Clark Recruitment

Office Support Administrator

Job Description:
The Office Support Administrator plays a critical role in ensuring the smooth operation of the office by providing administrative support to various departments and staff members. This position requires excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will be proactive, able to work independently, and possess strong communication skills.

Key Responsibilities:

Administrative Support: Provide general administrative assistance, including answering phones, responding to emails, scheduling appointments, and managing correspondence.
Data Entry & Record Keeping: Maintain accurate and up-to-date records, databases, and filing systems. Ensure all documents are properly filed and accessible as needed.
Office Supplies Management: Monitor and order office supplies as needed. Liaise with suppliers and vendors to ensure timely delivery and cost-effective purchasing.
Meeting Coordination: Schedule, coordinate, and prepare materials for meetings, conferences, and other events. Take and distribute meeting minutes as necessary.
Reception Duties: Greet visitors, clients, and staff in a professional and friendly manner. Manage incoming and outgoing mail and deliveries.
Travel Arrangements: Organise travel accommodations for staff, including booking flights, hotels, and transportation.
IT and Equipment Coordination: Assist with the setup and troubleshooting of office equipment, including computers, printers, and projectors.
Report Preparation: Assist in preparing and editing reports, presentations, and other documents as required.
Policy Compliance: Ensure that office practices are in line with company policies and procedures, including health and safety protocols.
Special Projects: Participate in and support ad-hoc projects or initiatives as directed by management.

Required Skills and Qualifications:

Experience: 2+ years of experience in an office administration or support role.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with office equipment and scheduling software is a plus.
Communication: Excellent verbal and written communication skills.
Organisational Skills: Strong attention to detail, ability to prioritise tasks, and manage time effectively.
Problem-Solving: Ability to handle unforeseen challenges with creativity and resourcefulness.
Team Player: Ability to work well with others and maintain a positive, collaborative work environment.
Adaptability: Ability to handle a fast-paced work environment and adapt to changing priorities.

This is a temporary position with full-time hours Monday to Friday. Apply today for immediate consideration.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible.

INDCLA

Office Administrator

My Kildare based client is looking for a Commercial/Office Administrator. Reporting to the Commercial Manager you will play a key role in the daily operations of the Commercial Department. You will provide essential administrative support which contributes to the efficient day to day operations of the office and supports the work of management and staff.

Primary Duties and Key Responsibilities:

The person in this role is required to perform a range of duties including, but not limited to:

Prepare and maintain commercial files and reports for both internal and external sources
Provide day-to-day administrative support for the Commercial Team
Act as a focal point of contact for the Commercial Team to receive incoming enquiries and either handle or forward to the Commercial manager
Export data for third parties
Set up and maintain customer pricing
Promotional set up on the system
Collect and analysis data for Commercial Team
Take Orders – By telephone and/or email
Input orders onto system and issue picking list for warehouse
Manage and process customer invoices.
Liaise with the credit controller and sales manager
Greet Visitors in a professional and friendly manner
Maintain, validate, and update records in the business management systems
Manage communications by email and phone, responding to inquiries from suppliers, customers, and internal departments
Collaborate with other departments to ensure smooth operational support
Build and maintain strong relationships with suppliers, customers, and colleagues
Assist with other administrative tasks as needed to support departmental goals.

Requirements:
Essential:

Advanced Excel, MS Word and Power Point
Experience in a Commercial Environment desirable

Skills:

Strong professional communication and organisational skills, both written and verbal
Attention to detail and accuracy
Excellent numeracy skills.
Ability to maintain high level of confidentiality
Ability to cope with urgency, pressure of work, prioritising and to remain flexible within a rapidly changing environment.

At Clark, we stand as more than just a Recruitment Consultancy; we're a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.
Why Choose Clark as your Trusted Recruitment Partner?
Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.

INDCLA

Service Coordinator

Strive to push ahead in your career! Here is an immense opportunity for a bustling dynamic service administrator to join an exceptional organisation.

The Service Coordinator role is to schedule Internal FSE’s & External Service Partners and parts to fulfill service requirements, these include, Assessments, Start up, PMV, Emergency Callouts. Act as the liaison between customers, internal resource and external service partners/suppliers to meet service delivery requirements.

Key responsibilities include but are not limited to:

Optimise FSEs allocated time and schedules.
Schedule maintenance, batteries and ad hoc visits.
Manage external partners services.
Schedule start-ups in conjunction with the Project Department.
Ensure customer database is kept up to date.
Coordinate spare parts, delivery and retrieval.
Manage internal and external orders.
Monitor and issue daily reports.
Monitor and enforce any technical updates needed.

Key requirements:

2 years Customer Service experience.
Previous company/ UPS/HVAC product experience is a plus.
Previous coordination roles an advantage.
Awareness / familiarity with electrical terminology and concepts.
Strong computer skills such as word, excel, Skype, MSFT Teams, email etc.
Written – ability to communicate in a clear and concise manner with internal and external customers.
Strong time management skills.
Handles multiple and conflicting priorities and effectively prioritizes tasks in a fast-paced work environment.
Detail oriented and able to meet deadlines.
Good problem-solving skills being tactful and effective at dealing with difficult / irate customers.

Email your CV immediately to be in the running for this impressive role.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible

INDCLA

HR Administrator

My Dublin 14 based client is seeking a skilled and experienced HR Administrator to join their team. The primary responsibility of this role is to screen potential candidates for various positions within the company and, on occasion, assist with interview processes. The ideal candidate will have a keen eye for talent, excellent communication skills, and the ability to assess candidates effectively.

Responsibilities:

Candidate Screening:
- Review cv’s and applications to assess candidates’ qualifications and suitability for open positions.
- Conduct initial phone screenings to evaluate candidates’ skills, experience, and fit for specific roles.
- Coordinate and schedule interviews with hiring managers.
Candidate Assessment:
- Utilize various assessment tools and techniques to evaluate candidates’ competencies, personality traits, and cultural fit.
- Provide insightful feedback to hiring managers based on candidate assessments.
- Collaborate with hiring managers to define job requirements and candidate profiles.
Interview Assistance:
- Assist hiring managers in conducting interviews, both in-person and via video conferencing.
- Help facilitate interview logistics, including scheduling, candidate communication, and interview preparation.
- Participate in interview debriefs to discuss candidate evaluations and make recommendations.
Candidate Relationship Management:
- Build and maintain relationships with potential candidates to create a talent pipeline for future hiring needs.
- Ensure a positive candidate experience throughout the recruitment process, from initial contact to onboarding.
- Keep candidates informed about the status of their applications and provide timely feedback.
Recruitment Strategy:
- Collaborate with the HR Manager team to develop effective recruitment strategies and sourcing techniques.
- Stay updated on industry trends and best practices in recruitment and talent acquisition.
- Continuously improve recruitment processes to enhance efficiency and effectiveness.

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field.
1-2 years proven experience as a Recruiter or in a similar role, preferably in a fast-paced environment.
Strong understanding of recruitment processes, including candidate sourcing, screening, and assessment.
Excellent communication and interpersonal skills, with the ability to build rapport with candidates and hiring managers.
Ability to multitask and prioritise tasks effectively in a dynamic work environment.
High level of professionalism, integrity, and confidentiality.

At Clark, we stand as more than just a Recruitment Consultancy; we’re a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.
Why Choose Clark as your Trusted Recruitment Partner?
Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.

INDCLA

Administrative Assistant

‘All Together Better’! This is the motto my client operates through company-wide and in the service they provide. 100% Irish owned with a caring and “green” culture, my client prides itself on providing an impressive range of products and consumables efficiently and in a cost-effective manner. The following position presents an ideal opportunity for the successful candidate to provide support, gain new experience and grown within a small, collaborative team.
This is a temporary role with potential to evolve. It is based fully on-site and having your own transport is essential.

Job requirements:

Communicates in a professional and clear manner
Good administration skills
Works efficiently under pressure
Good with numbers and attention to details
Good typing and IT skills
Work on own initiative and work as part of a team
Well organised and good work ethic

Duties and Responsibilities:

Handling incoming calls
Updating CRM system with all interactions
Emailing, printing & posting of Customer Statements
Responding to and resolving customer queries by phone or email after investigation with the relevant department
Making/Matching creditors invoices and checking prices and quantities are correct
Liaising with other departments in order to resolve queries regarding purchasing discrepancies
Follow up with suppliers to ensure credit notes for returns/shortages/price discrepancies are received
Processing creditor invoices
Assisting accounts department with other duties as required

Email your CV immediately to be in the running for this stunning role.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible

INDCLA