ADMINISTRATION Archives | Clark Recruitment

Office Administrator

My client, based in Dublin 14, is seeking a dynamic and proactive individual to join their team. This role focuses on providing high-level administrative support across multiple teams while assisting with HR administrative duties. The ideal candidate will be adaptable, flexible, and enthusiastic, with the ability to multitask, prioritize, and work efficiently in a fast-paced, dynamic environment. This position is critical for coordinating office operations and supporting management, making it a valuable contributor to team success.

Key Responsibilities:

Serve as the primary point of contact for visitors, ensuring a welcoming and professional atmosphere.
Manage phone calls, emails, and correspondence across various departments.
Organise and maintain office operations, including supplies, maintenance requests, and general upkeep.
Coordinate company-wide events, meetings, and conferences, handling logistics, venues, and catering.
Assist multiple managers with administrative duties, including calendar management and travel arrangements.
Plan and execute internal and external events, coordinating with vendors, venues, and teams to ensure smooth execution.
Organise project timelines, ensuring key deliverables are met in collaboration with different departments.
Assist in HR tasks such as updating employee records, processing contracts, and supporting the recruitment process.
Handle confidential information with discretion and professionalism.

Key Attributes and Qualifications:

4+ years of experience in a similar administrative role.
Strong multitasking and organisational skills with a proactive attitude.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite and ability to adapt to new systems.
Ability to work both independently and as part of a team in a fast-paced environment.

Join a Team Where Your Skills Shine and Make an Impact!

At Clark, we stand as more than just a Recruitment Consultancy; we're a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.
Why Choose Clark as your Trusted Recruitment Partner?
Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.

INDCLA

Administrative Assistant

‘All Together Better’! This is the motto my client operates through company-wide and in the service they provide. 100% Irish owned with a caring and “green” culture, my client prides itself on providing an impressive range of products and consumables efficiently and in a cost-effective manner. The following position presents an ideal opportunity for the successful candidate to provide support, gain new experience and grown within a small, collaborative team.
This is a temporary role with potential to evolve. It is based fully on-site and having your own transport is essential.

Job requirements:

Communicates in a professional and clear manner
Good administration skills
Works efficiently under pressure
Good with numbers and attention to details
Good typing and IT skills
Work on own initiative and work as part of a team
Well organised and good work ethic

Duties and Responsibilities:

Handling incoming calls
Updating CRM system with all interactions
Emailing, printing & posting of Customer Statements
Responding to and resolving customer queries by phone or email after investigation with the relevant department
Making/Matching creditors invoices and checking prices and quantities are correct
Liaising with other departments in order to resolve queries regarding purchasing discrepancies
Follow up with suppliers to ensure credit notes for returns/shortages/price discrepancies are received
Processing creditor invoices
Assisting accounts department with other duties as required

Email your CV immediately to be in the running for this stunning role.

At Clark, we stand as more than just a Recruitment Consultancy; we’re a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible

INDCLA

HR and Office Support Administrator

HR and Office Support Administrator
This role combines office operations management with essential human resources support. The ideal candidate will excel in multitasking, possess strong communication skills, and demonstrate meticulous attention to detail. This position is crucial for ensuring the smooth operation of our office and supporting HR functions, making it a key contributor to the overall success of our organization.

Key Responsibilities:

Administrative Coordination:

Serve as the first point of contact for visitors, greeting them warmly and ensuring their comfort.
Answer, screen, and direct phone calls in a professional manner.
Manage incoming and outgoing mail and packages, maintaining a clean reception area.
Oversee day-to-day office operations, coordinating maintenance and repairs as needed.
Manage office supplies inventory and place orders when necessary.
Assist in the onboarding process for new employees.
Plan and coordinate company events, meetings, and conferences, arranging venue bookings, catering, and logistics.

Personal Assistance:

Provide administrative support to senior management, including calendar management, travel arrangements, and expense reports.
Handle confidential information with discretion and professionalism.
Assist with personal errands and tasks as assigned by management.

HR Support:

Assist in the recruitment process, including contract issuance, reference checks, and uploading interview notes.
Support HR administration by maintaining accurate employee records and ensuring compliance with company policies.

Key attributes and Qualifications:

Proven experience in administrative support roles, preferably in a fast-paced environment.
Minimum of 1 year of HR administrative experience.

Excellent organisational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HRIS and basic HR administration tasks desirable.
Ability to handle multiple tasks while maintaining attention to detail.
High level of discretion and confidentiality.

Ability to work independently and collaboratively within a team.
Proactive and detail-oriented approach to tasks.

Ready to Begin? Apply now.

INDCLA

Office Administrator/ Bookkeeper (Part Time)

We are seeking a dedicated and detail-oriented Office Administrator/Bookkeeper for our Naas-based client. This dual-role position is ideal for someone with strong organisational and bookkeeping skills, capable of managing both administrative and financial responsibilities in a collegiate and supportive environment.

Key Responsibilities:

Financial Management:
- Perform monthly bank reconciliations to ensure financial records are accurate.
- Manage and process creditor payments on a monthly basis.
- Oversee weekly payroll, ensuring timely and accurate payments.
- Liaise with auditors during the annual audit, providing necessary documentation and support.
Membership Management:
- Manage annual and monthly direct debit member subscriptions.
- Maintain and reconcile the member database, including updates for new, existing, and resigning members.
- Handle member queries related to subscriptions, competitions, and events both over the phone and in person.
Event and Committee Support:
- Assist committees with organizing events such as open weeks, providing necessary administrative support.
Income Management:
- Manage and reconcile income from catering and bar services, ensuring accurate financial records.
Digital Communication:
- Update and maintain the organisation's website and social media platforms, ensuring content is current and engaging.

Ideal Candidate:
The ideal candidate will have strong communication skills and a customer service mindset, crucial for effective member interactions. Experience in bookkeeping and proficiency with Sage software is desirable for managing the financial aspects of the role.

If you thrive in a supportive, collaborative work environment and have a passion for both administrative and book keeping tasks, this role could be the perfect fit for you.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.
INDCLA

Sales Support Administrator

We have an exciting opportunity for a self-motivated, ambitious professional. Our client is an award-winning global phenomenon that recognises superior quality and is committed to various areas of excellence including export, innovative spirit and entrepreneurial origins.

The Role:

Provide an excellent customer experience via all customer communications touch points including website, telephone, email, social channels and 3rd party channels such as Trustpilot.
Manage and processing Web-based sales enquiries via all channels with emphasis on telephone and email.
Providing quotes and processing orders via SAP.
Manage, investigate and resolve all customer enquiries and complaints related to the website in a friendly, fast and effective manner.
Co-ordinating couriers, arranging collections for web, tracking orders, resolving issues regarding deliveries, raising claims for damaged web orders, compiling customs information where applicable.
Liaise daily with the Web Packing Team on order status’, stock levels, potential order issues.
Reporting website technical issues communicated by customers to the development team.
Logging product quality complaints for the Technical Team to resolve.
Assist on reception cover when resource is required.
Process courier parcels when required for both web orders and staff members in the business. If required process parcel address labels for staff samples, web orders or complaint parcels as required.
Booking of meetings into the calendar for staff when requested.

Requirements:

Minimum 3 years’ experience in a fast-paced Customer Service role.
Excellent focus on attention to detail and customer service.
A confident, patient, friendly telephone manner.
Excellent attitude with customer first focus.
Proven track record of working to own initiative and the ability to prioritise tasks.
Excellent ability to handle high-pressure situations.
Excellent communication skills both written and verbal.
Proficient with Microsoft Office.
Willingness to learn and to take on additional responsibility is an advantage.

Please email your CV for immediate consideration.

Why Choose Clark as your Trusted Recruitment Partner?

Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We’re here to help you source the best career opportunity.
Personalised Assistance: From start to finish, we’re committed to making your job search journey as smooth as possible.

INDCLA