Kildare: 
Logistics Administrator – Fixed Term Contract
LOGISTICS ADMINISTRATOR
PURPOSE OF ROLE
If you are a strong administrator, customer focussed, self-motivated and thrive on working in a fast paced logistics department, this is the ideal opportunity for you.
LOCATION
Togher Industrial Estate, Cork
ROLE AND RESPONSIBILITIES
- Coordinate and administer all activities related to third party transport providers, ensuring efficient and compliant inbound and outbound logistics.
- Act as the primary operational point of contact for delivery enquiries related to customer orders.
- Manage the transfer of shipping data to partner 3PL’s (via EDI), ensuring accuracy and timely communication.
- Prepare and issue all documentation required for international exports, including shipments to regions such as the UK, Middle East, North America, and other destinations as required.
- Generate commercial invoices, customs documentation, and any other paperwork required to support import and export activities.
- Create and issue purchase orders, manage supplier confirmations, lead times, delivery schedules, and associated communications.
- Liaise closely with Finance regarding pro forma payments, invoice approvals, end of month processing, invoice discrepancies, rejections, and the management of credit note requests.
- Oversee the tracking and administration of returnable containers, including monitoring returns from customer sites and coordinating requirements with internal stakeholders.
- Manage stock movements between external storage facilities and the operating site, ensuring timely replenishment and maintaining visibility of inventory across locations.
- Manage the delivery schedules for products dispatched from external warehouses, ensuring stock is replenished based on customer demand and internal planning requirements.
- Coordinate customer deliveries that are dependent on location specific supply arrangements, ensuring orders are fulfilled efficiently and in line with internal service agreements.
- Perform any additional duties or support tasks as assigned to meet operational or business needs.
REQUIREMENTS & EXPERIENCE
- Strong, proven administration skills (minimum 5 years) ideally in a similar environment (manufacturing).
- Experience dealing with customs/international trade paperwork, distinct advantage.
- Experience working on an ERP system, essential.
- Proficiency in Microsoft Office Suite.
- Experience working in a fast-paced environment.
- Excellent command of English language (both orally and written).
- Valid visa/citizenship to work in Ireland.
THE INDIVIDUAL
- Excellent attention to detail and ability to maintain accuracy in a high-volume environment.
- Excellent organisational and planning skills with the ability to work on own initiative.
- Ability to oversee multiple tasks, simultaneously.
- Ability to be innovative and a team player.
- Strong communication/collaborative skills (verbal & written). Collaborate effectively with internal and external stakeholders.
BENEFITS
- Good benefits package provided including Company Pension Scheme, Death In Service, EAP and Income Protection.
- All training will be provided.
Please note this is a 3-6 month fixed-term position.
Job Types: Full-time, Fixed term
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- On-site parking
- Sick pay
- Wellness program
Why Choose Clark as Your Trusted Recruitment Partner?
At Clark, we are more than a recruitment consultancy — we are a partner in your career journey. Our commitment to equality, diversity, and inclusion underpins everything we do. If you require reasonable accommodations at any stage of the process, please let us know.
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Inclusive Culture: We celebrate diversity and champion equal opportunities.
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Supportive, Experienced Recruiters: Matching the right people with the right roles is what we do best.
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Personalised Assistance: From initial application to placement, we’re here to support you every step of the way.
INDCLA