Executive Assistant (Property Development Sector)

About the Company
A leading property development and investment business with a longstanding reputation for quality and innovation. Based in Dublin, the organisation is committed to delivering best-in-class commercial and mixed-use spaces across Ireland.

Role Overview
We are seeking a highly organised, professional, and discreet Executive Assistant to provide comprehensive support to two Joint Chief Executive Officers. The successful candidate will play a key role in ensuring the CEOs’ time is managed efficiently and that daily operations run smoothly. This is a full-time, in-office role, Monday to Friday.

Key Responsibilities

Provide high-level administrative support to the Joint CEOs, including diary management, travel arrangements, and meeting coordination.
Act as the first point of contact for internal and external stakeholders on behalf of the CEOs.
Reception cover to include screening and dealing with all phone calls, post, couriers, preparation of meeting rooms for all meetings/presentations, teas/coffees for meetings.
Prepare reports, briefing materials, presentations, and correspondence.
Support with administration for teams.
Manage confidential information with integrity and discretion.
Coordinate board meetings, assist with board pack preparation, and liaise with all board members.
Liaise with senior executives, project teams, legal, financial, and external partners.
Oversee and manage office-related tasks for the CEOs, including expenses, filing systems, and document management.
Support special projects and company events as directed.

Skills & Experience

Proven experience as an Executive Assistant or Personal Assistant supporting C-suite executives, ideally within property, development, finance, or professional services.
Exceptional organisational skills and attention to detail.
Ability to multitask, prioritise, and remain calm under pressure.
Strong communication skills – both written and verbal.
High level of discretion and professionalism.
Digitally proficient in tools like Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Canva.
Proactive, confident, and solution-oriented.
A flexible, can-do attitude with the ability to anticipate needs.

What We Offer

A dynamic and respected workplace with a strong company culture.
Opportunity to work closely with senior leadership in a fast-paced environment.
Competitive salary and benefits package.
Prime office location in Dublin.

Why Choose Clark?

Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
Personalised Support: We’re with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.
INDCLA