Business & Administration Support Executive

Location: Naas, Co. Kildare (On-site)
Job Type: Permanent (Part-time or Full-time options available)
Salary: Competitive + benefits and perks

About the Company
Our client is a proudly indigenous, homegrown success story, built on a strong foundation of people, integrity, and long-term relationship building. With continued growth and momentum, they are now seeking a dynamic and proactive Business & Operations Support Executive to join their team in Naas.
This is a genuinely exciting opportunity to become part of a company where your contribution will be visible and valued. The successful candidate will have the opportunity to grow and evolve alongside the business, taking on increasing responsibility over time.

Role Overview
This is a diverse and integral role at the core of the business, with a strong focus on procurement, tendering, and operational support. You will play a key role in the coordination and submission of high-quality tenders, while also contributing to broader operational and administrative functions.

Key Responsibilities
Procurement & Tendering

Manage public procurement processes via eTenders and related platforms
Coordinate the preparation and submission of public and private tenders
Compile and manage Suitability Assessment Questionnaires (SAQs)
Maintain and update staff CVs for inclusion in tender submissions
Prepare and manage Project Data Sheets for tender purposes
Assist with the development of high-quality, tailored tender submissions on a project-by-project basis
Maintain and organise standard tender documentation, including:
- Insurances
- Bank letters
- Financial records
- Quality Assurance procedures
- Health & Safety documentation
Ensure all submissions are accurate, compliant, and delivered within deadlines

Business & Operational Support

Manage and update project materials for use across internal systems, website, and LinkedIn
Support internal quality control processes and quality management systems
Assist with technical recruitment coordination and onboarding support
Coordinate internal training and development activities
Support client relationship management, including organising and assisting with external events and functions
Contribute to continuous improvement of internal systems and processes
Provide general administrative and operational support across the business

Key Requirements

Experience in a similar business support, senior administration, or tendering role (desirable)
Excellent organisational skills with strong attention to detail
Strong written communication skills, particularly for document preparation
Ability to manage multiple deadlines and priorities
Proactive, adaptable, and solutions-oriented mindset
Strong interpersonal skills and ability to work collaboratively
Proficiency in Microsoft Office and general business systems

Apply now to take the next step in your career.

INDCLA