Your Core Duties will include:
- Greet and welcome visitors with a positive and friendly attitude
- Answer and direct incoming phone calls to the appropriate personnel
- Maintain a neat and organised reception and show room area
- Assist in scheduling appointments and managing calendars
- Coordinate meetings and conferences, including arranging logistics and refreshments
- Handle incoming and outgoing mail and deliveries
- Maintain office supplies inventory
- Act as a point of contact for employees, clients and vendors providing accurate information or directing inquiries to the appropriate person
- Effectively communicate messages to relevant individuals or departments
- Handle basic inquires and provide assistance as needed
- Maintain accurate and up-to-date records, databases and files
- Input data with a high level of accuracy and attention to detail
- Assist various departments with administrative tasks as required
- Monitor and manage office equipment and report any maintenance needs
- Ensure the office is well maintained, including common areas and meeting rooms
Desired Attributes:
- Proven experience as a receptionist/administrative assistant or in a related role
- Proficient in using office software including work processing, spreadsheets and presentation tools
- Strong communication skills both written and verbal
- Exceptional interpersonal skills and a friendly demeanor
- Excellent organisational and multitasking abilities
- Attention to detail and accuracy in data entry and record keeping
- Ability to handle high-pressure situations with calmness and professionalism
- Familiarity with basic office equipment such as printers, scanners and photocopiers
- Ability to adapt to changing priorities and work well within a team
- Professional appearance and demeanor
INDCLA
