Key Responsibilities:
Order Processing:
- Efficiently process purchase orders, ensuring accuracy and adherence to guidelines.
- Communicate with suppliers to confirm order details and delivery schedules and resolve any discrepancies.
- Maintain updated supplier information, including contact details, product catalogues, and pricing agreements.
- Build and nurture relationships with suppliers to ensure reliable and cost-effective buying and supply chain operations.
- Assist in monitoring stock levels and replenishment needs.
- Collaborate with the buying team to optimize stock levels based on demand forecasts.
- Accurately enter and maintain product information, pricing, and relevant data in the purchasing system.
- Prepare and maintain documentation related to purchases, including invoices and shipping documents.
- Collaborate with internal teams such as sales, finance, and warehousing & logistics to ensure seamless procurement processes.
- Communicate effectively with suppliers to track shipments, resolve issues, and provide updates to relevant stakeholders.
- Generate and maintain regular reports on purchasing activities, stock levels, and supplier performance. Provide insights and recommendations to improve efficiencies.
Qualifications and Skills:
- Experience in a purchasing or administrative role, preferably within a buying group or retail environment, is an advantage.
- Strong organisational and multitasking abilities with a keen eye for detail.
- Proficiency in Microsoft Office Suite, especially Excel, for data analysis and reporting.
- Excellent communication skills, both written and verbal.
- Experience with ERP systems, a familiarity with SAP B1 is an advantage.
- Knowledge of supply chain and procurement processes.
- Ability to analyse data and make informed recommendations.
- Familiarity with negotiation techniques for supplier agreements.
INDCLA
