My Kildare based client is currently seeking a detail-oriented and organised Commercial Administrator to join their Team. The Commercial Administrator plays a crucial role in supporting the Commercial team by managing various administrative tasks associated with buying, data management and supply chain operations. The ideal candidate will have strong organisational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities:

Order Processing:
  • Efficiently process purchase orders, ensuring accuracy and adherence to guidelines.
  • Communicate with suppliers to confirm order details and delivery schedules and resolve any discrepancies.
  • Maintain updated supplier information, including contact details, product catalogues, and pricing agreements. 
  • Build and nurture relationships with suppliers to ensure reliable and cost-effective buying and supply chain operations.
  • Assist in monitoring stock levels and replenishment needs. 
  • Collaborate with the buying team to optimize stock levels based on demand forecasts.
  • Accurately enter and maintain product information, pricing, and relevant data in the purchasing system. 
  • Prepare and maintain documentation related to purchases, including invoices and shipping documents.
  • Collaborate with internal teams such as sales, finance, and warehousing & logistics to ensure seamless procurement processes. 
  • Communicate effectively with suppliers to track shipments, resolve issues, and provide updates to relevant stakeholders.
  • Generate and maintain regular reports on purchasing activities, stock levels, and supplier performance.  Provide insights and recommendations to improve efficiencies.

Qualifications and Skills:
  • Experience in a purchasing or administrative role, preferably within a buying group or retail environment, is an advantage.
  • Strong organisational and multitasking abilities with a keen eye for detail.
  • Proficiency in Microsoft Office Suite, especially Excel, for data analysis and reporting.
  • Excellent communication skills, both written and verbal.
  • Experience with ERP systems, a familiarity with SAP B1 is an advantage.
  • Knowledge of supply chain and procurement processes.
  • Ability to analyse data and make informed recommendations.
  • Familiarity with negotiation techniques for supplier agreements.



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