Fleet Vehicle Administrator

Our reputable, long-established client has been delivering fleet services to customers for more than 50 years. The company provides tailored fleet solutions designed to meet the specific needs of each business, ensuring a flexible and customer-focused approach.
Within the role of Fleet Management Assistant, you are supporting the Fleet Management Executive on daily operations by coordinating vehicle maintenance, tracking fuel consumption, ensuring regulatory compliance, and managing driver logistics.
Responsibilities include maintaining accurate records in management systems, scheduling repairs, assisting with inventory, and optimising vehicle usage to improve efficiency and reduce costs.

Key Responsibilities and Duties

Maintenance & Scheduling: Coordinate vehicle maintenance, repairs, and inspections while preparing maintenance schedules.
Data Entry & Reporting: Capture and analyse fleet data, including fuel consumption and repair costs, in management systems.
Administrative Compliance: Ensure vehicles are registered and insured, process accidents, and maintain accurate filing and update on online systems.
Vendor & Driver Support: Liaise with garages and service providers, and support driver testing, training, and scheduling.
Customer Account Management: Liaise with allocated clients to deal with daily requests and support Operations Director on vehicle orders and lease documentation.
Vehicle Delivery: Assist in vehicle delivery and reallocations in association with our Customer Service operative

Required Skills and Qualifications

Experience: Previous experience in administration, or fleet management and advantage.
Technical Skills: Proficiency in fleet management software, and MS Office Suite.
Communication: Strong interpersonal skills for interacting with drivers, suppliers, and staff.
Knowledge: Understanding of vehicle maintenance and transport regulations.

Common Requirements

Education to Leaving Certificate
Full Irish Valid driver's license to cover B Licence manual.

Why Choose Clark?

Inclusive & Supportive: We welcome diversity, ensure equal opportunities, and provide reasonable accommodations for interviews.
Expert Guidance: Our experienced recruiters are dedicated to finding the right fit for you.
Personalised Support: We're with you every step of the way to ensure a smooth job search.

Ready to take the next step? Apply now.

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