Receptionist / Showroom Co-Ordinator

My Dublin based client is looking for a Receptionist / Showroom Co-ordinator role. This is a vital role within the organisation and requires someone who is proactive and detail-oriented. As the backbone of the showroom operations, this is a prestigious position where you will play a key part in ensuring customers have an unforgettable experience while supporting the sales team. This is a client-facing role requiring strong organisational skills, attention to detail, and the ability to manage multiple administrative tasks while maintaining excellent customer service.

Key Responsibilities

Greet customers and provide an exceptional front-of-house experience.
Schedule and manage appointments, follow-ups, and sales team calendars.
Process sales orders and coordinate with logistics for delivery timelines.
Handle phone and email queries in a professional and timely manner.
Maintain showroom cleanliness, product displays, and promotional material.
Support the sales team with administrative duties including invoicing, reporting, and data entry.
Manage customer files, contracts, and order documentation.
Liaise with suppliers and internal departments on product and order queries.
Assist with stock management and inventory updates.
Contribute to a positive, collaborative showroom environment.
Acts as a brand ambassador at all times by demonstrating excellent product knowledge, work space knowledge and company expectations.
Supports company events and out-of-office events as required.
Monitor and report any maintenance/ repair recommendations to the facilities department if and when required.

Skills and Experience Required

2+ years of experience in an office or facilities role within a face growing organisation.
Excellent communication skills and ability to work effectively with diverse personalities.
Deep understanding of office and virtual environments' impact on corporate culture, productivity and retention.
An interest in interior design .
Quick decision-making ability without sacrificing attention to detail.
Ability to multi task and prioritise effectively.
Interest in interiors or design is a bonus.

For more information you can contact Niamh Flynn on 045 881 888 or email niamh@clark.ie

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