Administrative Officer – 6 month contract

Administrative Support Officer

Employment Type
Part-Time | Hybrid | Flexible Working Hours

Reporting To
Chief Executive Officer

Key Relationships
Chief Executive Officer, internal teams, Board, external stakeholders and partners

Organisation Overview

The organisation is a professional, stakeholder-led body supporting enterprise and economic development through collaboration, advocacy, events, and business supports. It works closely with partners and stakeholders to encourage engagement, growth, and regional development.

Purpose of the Role

The Administrative Support Officer will provide high-quality administrative, coordination, and organisational support to the CEO and internal teams. This is a trusted and varied role that ensures the effective day-to-day operation of the organisation and enables senior leadership to focus on strategic priorities.

This part-time role offers a hybrid and flexible working model and is well suited to an experienced administrator who can work with autonomy, discretion, and professionalism.

Key Responsibilities

CEO & Executive Support

• Provide day-to-day administrative support to the CEO, including diary management, scheduling, and meeting coordination

• Prepare agendas, meeting packs, presentations, and briefing materials

• Draft correspondence, emails, and documentation on behalf of the CEO

• Support Board and committee meetings, including minute-taking, action tracking, and follow-up

Stakeholder & Client Support

• Act as a key point of contact, responding to enquiries in a professional and timely manner

• Support contact administration, onboarding processes, renewals, and database maintenance

• Assist with communications, newsletters, and event-related correspondence

• Maintain accurate and up-to-date contact records

Office Administration & Coordination

• Manage general office administration, filing, document control, and record keeping

• Coordinate office supplies, facilities, and service providers

• Support basic financial administration such as invoicing, purchase orders, and expense tracking (as required)

• Ensure efficient, compliant, and well-organised office operations

Events & Meetings Support

• Provide administrative support for events, briefings, and networking sessions

• Assist with registrations, attendee lists, venue coordination, and post-event follow-up

• Prepare event materials, sign-in sheets, and feedback documentation

Communication, Governance & Compliance

• Maintain clear and effective communication between the CEO, internal teams, Board, and external stakeholders

• Handle sensitive and confidential information with discretion and professionalism

• Operate in line with GDPR, data protection, and organisational governance requirements

Working Arrangements

• Part-time role, typically 20–25 hours per week (flexible by agreement)

• Hybrid working model, combining remote work with on-site presence for meetings and events

• Flexibility required around Board meetings, events, and peak activity periods

Skills, Experience & Competencies

Essential

• Proven experience in an administrative, office support, or executive support role

• Strong organisational and time-management skills with the ability to manage competing priorities

• Excellent written and verbal communication skills

• High level of discretion and professionalism

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Ability to work independently using initiative and sound judgement

Desirable

• Experience supporting senior leadership, Boards, or committees

• Experience in a professional services, public, or non-profit environment

• Familiarity with CRM systems or contact databases and online event platforms

• Strong digital capability and adaptability to new systems

Key Behaviours

• Professional, reliable, and approachable

• Highly organised with strong attention to detail

• Service-focused with a proactive mindset

• Flexible and adaptable in a varied role

• Trustworthy and confident working with senior stakeholders

  INDCLA