Part-Time Office Administrator

Part-Time Office Administrator

Location: Rathcoole, Co. Dublin
Schedule: 2 days per week (with occasional full-time cover for annual leave)

Our client, based in Rathcoole, is seeking a proactive and highly organised Office Administrator to join their team on a part-time, job-share basis. This is a varied and hands-on role, ideal for someone who enjoys supporting the smooth day-to-day running of an office.

Key Responsibilities

• Act as the first point of contact: meeting and greeting clients and handling incoming calls
• Process client invoices and upload them to internal systems
• Coordinate invoice approvals and prepare payments for sign-off
• Raise pro-forma invoices and follow up on outstanding payments
• Update and maintain health & safety documentation
• Provide administrative support to the management team
• Manage general office duties including filing, photocopying, and post handling
• Assist with the day-to-day running of the office and support ad hoc tasks as required

About You

• Proactive with strong initiative and the ability to anticipate tasks
• Confident and experienced in administrative roles
• Proficient in Microsoft Word, Excel, and Outlook
• Quick to learn new systems and processes
• Strong communication skills, both verbal and written
• Able to produce clear, professional email correspondence
• Highly organised, detail-oriented, and efficient
• Knowledge of general accounting practices is an advantage

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