Office Administrator

The office administrator is a supportive force for the business and we’re currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

Objectives of this role

  • Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
  • Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
  • Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
  • Oversee and achieve organisational goals while maintaining an efficient, productive, and positive office culture and employee experience


  • Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
  • Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and sorting and distributing incoming mail
  • Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
  • Update spreadsheets used by accounting, production, and field services 
  • Schedule and track meetings and appointments, book flights, and handle travel logistics

Required skills and qualifications

  • Proven success in office administration
  • Superb written and verbal communication skills
  • Strong time-management and multitasking abilities
  • Proficiency with office applications, and aptitude for learning new software and systems
  • Ability to maintain confidentiality of company information

Preferred skills and qualifications

  • Experience in managing budgets and expenses
  • Experience in developing internal processes and filing systems