Office Administrator

My client in Kildare is seeking a personable and dependable Office Administrator to join their dynamic team. In this crucial role, you will help maintain a professional and organised environment, manage front-of-house operations, provide essential administrative support, and ensure smooth communication within the company and with external partners. If you are detail-oriented, skilled in multi-tasking, and enjoy interacting with people, this is an excellent opportunity for you. Reporting to the Office Manager, you duties will include but, are not limited to:

• Assist in scheduling appointments and managing calendars
• Coordinate meetings and conferences, including arranging logistics and refreshments
• Handle incoming and outgoing mail and deliveries
• Maintenance of the office, ensuring seamless coordination with facility suppliers
• Raise purchase requisitions for facilities, marketing and travel budget expenditure
• Greet and welcome visitors with a positive and friendly attitude
• Answer and direct incoming phone calls to the appropriate personnel
• Maintain a neat and organised reception and show room area
• Act as a point of contact for employees, clients and vendors providing accurate information or directing inquiries to the appropriate person
• Effectively communicate messages to relevant individuals or departments
• Handle basic inquiries and provide assistance as needed
• Maintain accurate and up-to-date records, databases and files
• Input data with a high level of accuracy and attention to detail
• Assist various departments with administrative tasks as required
• Monitor and manage office equipment and report any maintenance needs
• Ensure the office is well maintained, including common areas and meeting rooms

Desired attributes / skill set:
• Proven experience as a receptionist/administrative assistant or in a related role
• Proficient in using office software including work processing, spreadsheets and presentation tools
• Strong communication skills both written and verbal
• Exceptional interpersonal skills and a friendly demeanour
• Excellent organisational and multitasking abilities
• Attention to detail and accuracy in data entry and record keeping
 • Ability to handle high-pressure situations with calmness and professionalism
• Familiarity with basic office equipment such as printers, scanners and photocopiers
• Ability to adapt to changing priorities and work well within a team
• Professional appearance and demeanour

At Clark, we stand as more than just a Recruitment Consultancy; we're a beacon of opportunity and inclusivity. Our commitment to fostering a culture of equality and providing reasonable accommodations is unwavering. Should you require us to make any reasonable accommodations during your job search journey then please let us know.

Why Choose Clark as your Trusted Recruitment Partner?

  • Inclusive Culture: We celebrate diversity and provide equal opportunities for all.
  • Supportive Experienced Recruiters: Finding the right position for the right person matters to us. We're here to help you source the best career opportunity.
  • Personalised Assistance: From start to finish, we're committed to making your job search journey as smooth as possible.

Ready to Begin? Apply now.