Junior Office Support Administrator

My client is long-established within the construction industry. They continue to experience compelling growth and wish to hire a strong office administrator to coordinate and support all the in-house office functions. This role is essential for ensuring the smooth operation of the office by managing paperwork, emails, supplier and subcontractor materials, invoices, and budget allocations.

Key Responsibilities:

  • Organise, file, and maintain all company paperwork, ensuring documents are easily accessible and up-to-date.
  • Develop and maintain a filing system for both physical and digital documents.
  • Monitor and manage the company’s general email inbox.
  • Respond to inquiries, forward emails to relevant staff, and manage correspondence efficiently.
  • Track all materials and supplies ordered from suppliers and used by sub-contractors.
  • Maintain records of material deliveries and inventory levels.
  • Communicate with suppliers and sub-contractors to confirm delivery schedules and resolve any discrepancies.
  • Collect, review, and process invoices from sub-contractors and suppliers.
  • Ensure all invoices are accurate, properly coded, and submitted for approval.
  • Manage the invoice approval process and ensure timely payments.
  • Assist in developing and maintaining project budgets.

Requirements:

  • Proven experience in a junior office administrator role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
  • Excellent organisational and multitasking abilities.
  • Strong attention to detail and problem-solving skills.
  • Good written and verbal communication skills.
  • Ability to work independently and as part of a team.

This presents an excellent opportunity for a candidate looking to gain on the job experience and learn new skills and systems. Interested candidates should submit their resume outlining their relevant experience and why they are a good fit for this position.

Clark Recruitment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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