We are seeking an experienced Office Administration Assistant to join our client's company in Naas, Co. Kildare. The successful candidate will play a vital role in providing administrative support and ensuring the smooth functioning of office operations. This is an opportunity to work in a fast-paced environment and contribute to the overall efficiency of the organisation.
- Answer incoming calls and redirect them to the appropriate individuals or departments.
- Greet and assist visitors, ensuring a professional and friendly demeanour.
Correspondence and Documentation:
- Prepare and send correspondence, including typing letters and emails.
- Maintain organized filing systems for easy retrieval of documents.
- Coordinate and plan transport for daily shipments, ensuring timely delivery.
- Prepare and complete necessary documentation accompanying shipments.
- Assist in maintaining records related to logistics activities.
- Generate invoices for the shipping department accurately and promptly.
- Maintain billing records and ensure timely follow-up on payments.
Production and Stock Administration:
- Perform data entry tasks related to production and stock management.
- Verify and check records for accuracy and completeness.
- Distribute relevant information to the appropriate departments.
Teamwork and Efficiency:
- Work collaboratively with team members to accomplish tasks efficiently.
- Maintain high standards of quality and accuracy in all assigned duties.
- Adapt to changing priorities and handle multiple tasks effectively.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy in work.
- Proficient in using Microsoft Word, Excel, and Outlook.
- Ability to adapt to new technologies and office software.
- Professional and friendly demeanour, providing excellent customer service.
- Ability to communicate effectively with individuals at all levels.
- Strong organizational and time management skills.
- Willingness to work on a full-time or part-time basis, as required.
- Ability to handle a fast-paced environment and prioritize tasks accordingly.
- Adaptability to changing work demands and willingness to take on new responsibilities.