We are seeking an experienced Office Administration Assistant to join our client's company in Naas, Co. Kildare. The successful candidate will play a vital role in providing administrative support and ensuring the smooth functioning of office operations. This is an opportunity to work in a fast-paced environment and contribute to the overall efficiency of the organisation.


  1. Reception Duties:

    • Answer incoming calls and redirect them to the appropriate individuals or departments.
    • Greet and assist visitors, ensuring a professional and friendly demeanour.
  2. Correspondence and Documentation:

    • Prepare and send correspondence, including typing letters and emails.
    • Maintain organized filing systems for easy retrieval of documents.
  3. Logistics Administration:

    • Coordinate and plan transport for daily shipments, ensuring timely delivery.
    • Prepare and complete necessary documentation accompanying shipments.
    • Assist in maintaining records related to logistics activities.
  4. Invoicing:

    • Generate invoices for the shipping department accurately and promptly.
    • Maintain billing records and ensure timely follow-up on payments.
  5. Production and Stock Administration:

    • Perform data entry tasks related to production and stock management.
    • Verify and check records for accuracy and completeness.
    • Distribute relevant information to the appropriate departments.
  6. Teamwork and Efficiency:

    • Work collaboratively with team members to accomplish tasks efficiently.
    • Maintain high standards of quality and accuracy in all assigned duties.
    • Adapt to changing priorities and handle multiple tasks effectively.


  1. Professional Skills:

    • Excellent verbal and written communication skills.
    • Strong attention to detail and accuracy in work.
    • Proficient in using Microsoft Word, Excel, and Outlook.
    • Ability to adapt to new technologies and office software.
  2. Interpersonal Skills:

    • Professional and friendly demeanour, providing excellent customer service.
    • Ability to communicate effectively with individuals at all levels.
    • Strong organizational and time management skills.
  3. Flexibility:

    • Willingness to work on a full-time or part-time basis, as required.
    • Ability to handle a fast-paced environment and prioritize tasks accordingly.
    • Adaptability to changing work demands and willingness to take on new responsibilities.



To apply for this position, fill in the form below and we will get back will get back to if you are an appropiate candidate for the role.