Office Administrator

We are seeking an experienced Office Administration Assistant to join our client's company in Naas, Co. Kildare. The successful candidate will play a vital role in providing administrative support and ensuring the smooth functioning of office operations. This is an opportunity to work in a fast-paced environment and contribute to the overall efficiency of the organisation.

Responsibilities:

1. Reception Duties:

   • Answer incoming calls and redirect them to the appropriate individuals or departments.
   • Greet and assist visitors, ensuring a professional and friendly demeanour.

2. Correspondence and Documentation:

   • Prepare and send correspondence, including typing letters and emails.
   • Maintain organized filing systems for easy retrieval of documents.

3. Logistics Administration:

   • Coordinate and plan transport for daily shipments, ensuring timely delivery.
   • Prepare and complete necessary documentation accompanying shipments.
   • Assist in maintaining records related to logistics activities.

4. Invoicing:

   • Generate invoices for the shipping department accurately and promptly.
   • Maintain billing records and ensure timely follow-up on payments.

5. Production and Stock Administration:

   • Perform data entry tasks related to production and stock management.
   • Verify and check records for accuracy and completeness.
   • Distribute relevant information to the appropriate departments.

6. Teamwork and Efficiency:

   • Work collaboratively with team members to accomplish tasks efficiently.
   • Maintain high standards of quality and accuracy in all assigned duties.
   • Adapt to changing priorities and handle multiple tasks effectively.

Requirements:

1. Professional Skills:

   • Excellent verbal and written communication skills.
   • Strong attention to detail and accuracy in work.
   • Proficient in using Microsoft Word, Excel, and Outlook.
   • Ability to adapt to new technologies and office software.

2. Interpersonal Skills:

   • Professional and friendly demeanour, providing excellent customer service.
   • Ability to communicate effectively with individuals at all levels.
   • Strong organizational and time management skills.

3. Flexibility:

   • Willingness to work on a full-time or part-time basis, as required.
   • Ability to handle a fast-paced environment and prioritize tasks accordingly.
   • Adaptability to changing work demands and willingness to take on new responsibilities.

INDCLA