IMR’s vision is to enable manufacturing of all sectors and sizes to be leaders in the world of advanced manufacturing so that they can compete and thrive in the global economy. As a leading manufacturing Research & Technology Organisation (RTO) with labs and industrial pilot lines in Dublin and Westmeath, IMR works with leading global and indigenous brands to de-risk and de-mystify new and emerging technologies & to deliver high impact collaborative research.
IMR’s comprehensive portfolio of R&D key programmes and topics offers collaboration across the 4 thematic pillars: Digitisation, Automation & Advanced Control, Design for Manufacturing and Sustainable Manufacturing, to deliver solutions that enable industry to increase productivity, improve efficiency, upskill and build resilience, win new business and launch new products.
Within the management of the IMR portfolio an opportunity has arisen for a Purchasing Administrator to join our experienced Finance team.
Reporting to the Finance Manager at IMR, the Administrator will support the purchasing of all materials, services required by the company.
The Administrator will work directly with the Finance Manager and IMR staff ensuring all necessary purchasing tasks are carried out within procurement guidelines.
The IMR employees work from Rathcoole, Mullingar, and remotely, therefore the Administrator must demonstrate a proficiency with online tools for collaboration and have access to a vehicle.
The Administrator will be based in Rathcoole.
What we offer:
- An open, friendly, and collaborative workplace culture.
- A competitive salary and pension.
- A state-of-the-art workplace (innovation space-Rathcoole, lab space-Mullingar) with great tea/coffee stations and chill-out spaces.
- A portfolio of cutting-edge projects, with highly skilled Teams and Project Managers to work with.
- An opportunity to expand your skillset with continued professional development.
Key Responsibilities:
- Produce purchase orders in line with purchasing policy to order materials, goods and supplies
- Process PO and non-PO invoices, ensuring correct matching to PO and coding of invoices.
- Set up supplier accounts
- Issue Purchase orders to the suppliers.
- Review inventories and advise levels as required
- Interact with the suppliers on a day-to-day basis
- Review deliveries against the orders
- Track the status of any orders
- Deal with non-supplied, under orders, over orders and damaged goods
- Ensure that any invoices are sent to accounts for payment
- Produce and maintain reports
- Monitor the purchasing levels in line with Public Procurement thresholds
- File Maintenance
- Providing support and cover to team members as required
- Assist in administrative duties as and when required
Essential Requirements
- Bachelor’s degree in Business Administration related field or equivalent work experience required
- 3 years’ experience in a purchasing role or operations preferred
- Experience in SAGE accounting package a distinct advantage.
- Excellent verbal and written communication skills required
- Ability to work independently as well as within a team environment and be motivated to always deliver quality assistance to both internal and external suppliers’ clients
- Ability to work in a fast-paced, deadline oriented environment
- Strong organizational skills
- Strong attention to detail and adherence to procedures for data entry and integrity
- High level sense of urgency with ability to prioritize work and escalate to management accordingly
- Strong Microsoft Office skills – particularly Excel
- Access to a vehicle for visits to our Mullingar site from time to time, is essential
For further information on this role, please contact Stephen Farrell O Callaghan.
